Job Description
Black & Grey HR is hiring for a renowned business in Ajman,UAE. Our client is looking to hire a HR Associate to serve as the primary point of contact between various departments by responding to inquiries and addressing customer needs. This role coordinates and performs a wide range of support activities, including secretarial services, recruitment administration, employee data maintenance, and handling confidential assignments. The HR Associate adds value by enhancing office procedures and ensuring high-quality customer service delivery.
Responsibilities:
- Provide staff and office support, including screening telephone calls, welcoming visitors, and handling administrative matters and inquiries.
- Organize and facilitate meetings and special events, coordinating schedules, venues, attendance, agendas, and facilities; record meeting minutes and follow up on action items.
- Assist in resolving employee queries and provide guidance on policies and procedures.
- Draft and prepare correspondence and official documentation; review incoming and outgoing communications and respond as appropriate.
- Manage the scheduling and coordination of the Director’s appointments and travel arrangements.
- Collect, enter, and update data to maintain office records and databases; establish and organize files and records.
- Guide and oversee the work of newly appointed junior staff and trainee students engaged in support activities.
- Coordinate daily management of office supplies and equipment.
- Create and maintain accurate employee records for new hires and update existing staff information databases.
- Prepare employment letters, office communications, and other relevant documents.
- Ensure compliance with the organization's Code of Conduct Policy.
- Perform other job-related duties as assigned.
RequirementsKnowledge & Skills:
- Proficient in records maintenance.
- Strong interpersonal and communication skills, with the ability to work effectively with a diverse team.
- Excellent writing skills for drafting correspondence and other materials.
- Strong organizational skills and the ability to prioritize tasks.
- Proficient in word processing and data entry.
- Skilled in coordinating meetings and special events.
- Ability to handle confidential information with discretion and attention to detail.
- Skilled in report preparation, proposal writing, research methods, and basic data analysis.
- General office administration and secretarial skills.
Qualifications & Experience:
- Bachelor’s degree in Business Administration, Human Resources Management, or a related field.
- 3-5 years of relevant experience in HR or administrative roles.
- Excellent written and spoken command of both English and Arabic.
- Proficient in Microsoft Office and related computer applications.
BenefitsAttractive Salary + Benefits.
