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HR Admin Assistant
Dubai, United Arab Emirates
HR Admin Assistant
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Dubai, United Arab Emirates Facilities 346074 No No
Job Description
OverviewWe Are PepsiCo*
PepsiCo products are enjoyed by consumers more than one billion times a day in more than 200 countries and territories around the world. PepsiCo generated more than $79 billion in net revenue in 2021, driven by a complementary beverage and convenient foods portfolio that includes
LAY’S ®️, DORITOS ®️, CHEETOS ®️, GATORADE ®️, PEPSI ®️, QUAKER ®️ and more. PepsiCo's product portfolio includes a wide range of enjoyable foods and beverages, including many iconic brands that generate more than $1 billion each in estimated annual retail sales.
Guiding PepsiCo is our vision to Be the Global Leader in Beverages and Convenient Foods by Winning with PepsiCo Positive (pep+). pep+ is our strategic end-to-end transformation that puts sustainability and human capital at the center of how we will create value and growth by operating within planetary boundaries and inspiring positive change for planet and people.
Our employees drive our culture. No two days are the same; we are dynamic and full of passionate teams that embrace new ideas through our collaborative spirit. At PepsiCo, we know that our company can only succeed when our associates and the society we serve flourishes. We are committed to fostering a diverse workforce by creating a collaborative, equitable and inclusive space where everyone, regardless of what we look like, where we come from or who we love, has a voice. At PepsiCo we create a Space to be y( )u.
Learn more about our culture and life at PepsiCo:
Join PepsiCo, dare to transform.
ResponsibilitiesJOB PURPOSE*
Execution of all Administrative and Receptionist tasks.
The HR Admin main duties are to ensure that HR database of employees is updated, their files are in compliance with the company and government requirements, ensuring that all legal requirements are fulfilled for current, new hires and terminated employees. preparing all governmental and HR related reports or tracking systems. In addition, responsible to ensure that the medical insurance scheme is implemented correctly. He also has a supervisory role in directing and assisting the personal supervisor in completing duties.
PRINCIPAL ACCOUNTABILITIES
Update contacts’ directory of all Saudi Snacks Locations: Dubai, Abu Dhabi, Fujairah, Um Al Quwain, Al Ain. Assist customers for any complaints and products query and connect them with the sales team. Arrange courier & dispatching mails from HO to all locations. Handle HR Projects material as per projects timeline Arrange annual leave and business travel of employees by coordinating with travel agencies and manage SAP system PO from creation until invoice submission to Finance. Handle Petty Cash Fund. Gather requirements for Office forms and supplies, toiletries & pantry items for the 5 offices in UAE in monthly basis. Analyse & audit monthly bills and process payment for Etisalat, DU, utilities, courier, and all contracted services. Analyse monthly Mobile usage deduction and send out copy of billings via email to concern employees. Liaise with companies for repairing of electrical, plumbing, A/Cs and other office equipment’s for 5 locations. Assist and complete administrative requirement in activities related to develop a conducive & cherished work environment i.e., Celebrating birthdays, company events and other engagement activities. Establish good alliance with suppliers and contractors and doing regular follow ups to ensure good and timely services. Negotiate contracts related to garbage collection, file storage, manpower, electrical, plumbing, office repair & maintenance, drinking water, etc; and process the renewal every year. Support in driving internal communication agenda. Look for suppliers and conduct quality check on uniform requirements of frontlines employees in sales and logistics. Highlight all challenges with potential improvements and propose solution.
OTHERS:
+ Vendor Registration in MyBuy (Ariba).
+ Manage end to end process from getting quotes to PO creation and timely submission of invoices in Ariba system.
+ Perform other duties as directed by the department manager.
Qualifications*EXPERIENCE / COMPETENCIES REQUIRED
Facility Management Invoicing SAP and Ariba Systems knowledge and experience. Microsoft Office tools, including Excel. Filing and Record Tracking Strong Negotiation Skills Strong Interpersonal Skills Very Good English and Arabic Language Skills
QUALIFICATIONS
- Bachelor’s Degree
- 3-5 years’ experience in Personnel and Human Resource Dept
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