HR & Admin Assistant

Our client is a manufacturer and distributor of high-quality metering and packaged process systems for the Oil, Gas, Petrochemical, and Power Generation industries, with a presence in the UK and Russia. 

We are seeking a proactive and organized HR Admin Assistant. The ideal candidate will provide vital support across various administrative and operational tasks, ensuring smooth day-to-day operations.

Responsibilities: 

• Document Management: Organize and manage all necessary paperwork, including filing and document control. 
• Gate Pass Coordination: Handle the application process for gate passes for employees and visitors, ensuring timely access for smooth operations. 
• Operations Support: Assist with day-to-day operational tasks, providing support to different departments when necessary. 
• Purchasing Assistance: Help with procurement tasks, such as sourcing suppliers, placing orders, and following up on deliveries. 
• Communication: Serve as a key point of contact for internal teams and external parties, providing clear and professional communication. 
• Data Entry and Reporting: Maintain accurate records, enter data into company systems, and generate reports as needed. 
• Learning and Development: Work closely with management to gain on-the-job training and develop skills in various areas such as HR, operations, and administration. 

Qualifications: 

• Language Proficiency: Excellent written and verbal communication skills in English.
• Computer Skills: Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint) and other office software. 
• Driving: Must possess a valid drivers license and own a car. 
• Organizational Skills: Strong attention to detail with the ability to prioritize and manage multiple tasks. 
• Learning Mindset: Enthusiastic about learning new skills and processes with guidance from the management team.
• Integrity: Trustworthy and honest, maintaining confidentiality and ethical standards. 
• Preferred Qualifications: A fresh graduate with a degree in Human Resources or a related field. 
• Previous experience in administrative roles is a plus.

Timings: Mondays to Fridays | 9am to 6pm

Location: JAFZA South