Organizing and maintaining all project related documents, including contracts, proposal, meeting minutes, and permits, ensuring all paperwork was up-to-date and compliant with regulations.
Coordinating project schedules, meetings, and team appointments, effectively managing multiple priorities and deadlines. Ensuring that project files are properly achieved and accessible to the team.
Preparing and updating project schedules, timelines, reports, and other related project documents.
Served as the main point of contact for clients, handling inquiries, providing updates, and fostering positive relationships.
Assisting in budget management and expense tracking, preparing invoices, LPOs, and contracts to keep projects on budget.
Managing supplier and contractor communications, ensuring timely delivery of materials and adherence to project requirements.
Handling authority submission to obtain necessary permits and approvals (DM, DCD, DDA, Trakhees, Nakheel, Concordia, DSO, DM & BM) for fit-out projects and ensured compliance with safety regulations.
Providing administrative support to the project team, including drafting reports, handling correspondence, and maintaining project records and weekly progress.
Managing client coordination by handling information requests, preparing work contracts (LOI), and following up on project progress.
Supporting and coordinatingwith the Site Engineer/Supervisor, sub-contractor and workers regarding fit-out arrangements and requirements.
Performed general office tasks, such as managing phone calls, emails, and travel arrangements.
Organizing office supplies and ensuring stock levels are maintained.
Managing office equipment (e.g., computers, printers, copiers) and coordinating repairs.
Coordinating maintenance of office spaces and facilities.
Managing calendars for executives or teams.
Scheduling appointments, meetings, and events and sending out reminders and managing reschedules.
Organizing, filing, and maintaining both physical and digital documents.
Handling correspondence such as emails, phone calls, and letters, ensuring data is stored securely and complies with any necessary regulations.
Acting as a liaison between teams, departments, and clients, ensuring clear communication throughout the organization.
Preparing memos, reports, and official correspondence.
Assisting managers and directors with administrative tasks, managing travel arrangements, accommodations, and itineraries.
Managing invoices, budgets, payroll, and petty cash. Processing purchase orders and handling administrative aspects of finances.
Assisting an accountant in the preparation of VAT (Value Added Tax) & Corporate Tax filing involves several key tasks to ensure that the VAT return is accurate, complete, and filed on time.
Assisting with on boarding and HR paperwork for new employees. Helping with payroll preparation and benefits administration and managing employee attendance records.
Skills
Adept at communicating all the messages to the desired personnel fluently.
Good command of team collaboration and listening skills to maintain a friendly work atmosphere.
Thorough knowledge of Office tools like MS Word, PowerPoint, Excel, and other relevant organizational software.
Exhibiting commendable soft skills with an innate understanding of the realistic challenges in specific tasks.
Certified or professional command of Microsoft products like Teams, Excel, Outlook, etc.
Adept at managing several tasks in a prescribed timeframe using strategic methods and a well-defined timetable.
