Finance Administrator

POSITION TITLE:                                                     Accounts Assistant

BUSINESS UNIT:                                                     Finance

BRANCH / LOCATION:                                           Dubai, United Arab Emirates

REPORTS TO:                                                          Financial Accountant

SUPERVISES:                                                          Not Applicable

REQUIRED QUALIFICATIONS:                             Not Applicable

PREFERRED QUALIFICATIONS:                         Graduation

DUTIES:         

(Actions required to be performed by personnel filling this position.)

• Accounts Receivable and Sales Cycle
  • Posting of sales invoices to debtors’ sub-ledger
  • Posting of cash receipts to individual debtors’ balances
  • Monitoring & documentation of debtors’ outstanding amounts
  • Raising of sales invoices & credit notes to Clients – back up to Financial Accountant
     
• Accounts Payable and Purchases Cycle
  • Posting of trade creditors’ invoices to sub-ledger
  • Clearing of individual creditors balances upon release of payments
  • Performing creditors’ reconciliation to third party statements
     
• Bank & Cash
  • Assist in the preparation of weekly cash flow forecasts and monthly cash reports for distribution to head office
  • Liaise with our external bankers
  • Preparation of payment runs on a timely basis – trade creditors & expenses
  • Preparation of monthly bank reconciliation for submission to the Finance Director
     

• Reporting
  • Assist in the monthly and annual closing/reporting processes of U.A.E offices
  • Assist in the preparation of the monthly management report
  • Assist in the reporting of financial information to Group Head Office based in Australia

• Statutory compliance and third parties
  • Assist in the performance of statutory returns on a timely basis
  • Partake in annual company audit with external auditors

• TMS (time and attendance management system)
  • Process time sheets and leave requests on timely basis
  • Assist staff with timesheet related queries and resolve in timely manner

• General ledger
  • Assist with monthly reconciliation of Balance Sheet items and preparing supporting schedules
  • Multi-currency intercompany reconciliations in coordination with group offices
     

RESPONSIBILITIES:            

• Timely and accurate delivery of duties listed above
• Maintenance of ‘team’ environment in the MENA office
• Promote Robert Bird Group in a positive and professional manner

AUTHORITY:       

(Actions which the personnel filling the position are authorized to execute subject to the accompanying conditions.)

Action / Authority – Not applicable

EXPERIENCE

Activity                                                                                                                                                 Years            Req’d           Pref’d

Previous Accounting experience                                                                                                       2-5                              

KEY PERFORMANCE INDICATORS:            

(The KPI’s listed below are to be taken into account during the performance review.)

• Quality of Work
• Efficiency / Time Management
• Initiative
• Team Work
• Communication Skills
• Employee Development

KEY RELATIONSHIPS:

• Financial Accountant (MENA)
• Finance Director (UK & MENA)
• Directors, Associate and Employees (MENA)
• Global Finance Team

SYSTEMS

• Proficient in MS Office & SAP

Years of experience – may need a tweak

At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!