Job Description
Title:
Field Finance Assistant
About Company:
KBR is a global provider of differentiated professional services and technologies across the asset and program life cycle within the Government Services and Hydrocarbons sectors. KBR employs approximately 34,000 people worldwide (including our joint ventures), with customers in more than 80 countries, and operations in 40 countries.
Role: Field Finance Assistant
Location: Abu Dhabi
INVOICING
- Reviewing, printing and submission of approved invoices to client’s office on a timely manner maintaining highest level of integrity and confidentiality.
- Consistently liaise with client throughout the invoicing payment process attending requests / clarifications as may be necessary.
- Working closely with project accounting team to ensure withholding tax certificates are processed promptly, etc.
TIMESHEETS MANAGEMENT
- Review of timesheets in SAP and ensure timely approval
- Liaising with HR to ensure non-reimbursable hours such as sick leaves, vacations etc. are approved and recorded
- Maintaining staff register for site employees
- Supporting new employees with timesheets entry, etc.
EMPLOYEE EXPENSES & VENDOR INVOICES PROCESSING
- Review employees expense reports in Concur for approval and further processing
- Preparation and review of site employees advances forms
- Review and process per-diem allowances for approval
- Preparation of petty cash vouchers and summary for replenishment approval
- Reviewing CWT (AMEX) invoices and maintaining the respective tracker
- Guiding & training new employees on expense submission process and timesheets recording, etc
Petty Cash
- Petty Cash (PC) custodian role: receiving replenishments, disbursing cash as required and as approved, keeping cash in the safe.
- Preparing PC Vouchers for cash payments,
- Maintaining PC Register to keep it up to date,
- Preparing weekly and monthly PC Count Reports,
- Preparing PC Replenishment request as required, etc.
