Facilities Manager

Position: Manager Facilities
Location: Dubai, UAE
Reports To: General Manager

Job Summary:
Our client is one of the UAEs longest-standing and most respected business groups, with diversified interests across sectors like distribution, real estate, and manufacturing. The Manager Facilities is responsible for ensuring the optimal functioning of the companys facilities, including the maintenance of buildings, grounds, equipment, and office infrastructure. The role involves managing maintenance schedules, supervising facilities staff, coordinating with vendors, and ensuring compliance with safety regulations. The Manager Facilities aims to provide a safe, efficient, and well-maintained working environment for all employees and visitors.

Key Responsibilities:

1. Facility Maintenance and Operations:
   • Oversee the maintenance, repair, and operation of all physical infrastructure, including HVAC systems, electrical, plumbing, and structural elements.
   • Develop and manage preventive maintenance schedules for all equipment and facilities.
   • Ensure that facilities are clean, well-maintained, and safe, including oversight of janitorial services.
   • Manage and oversee service contracts for routine maintenance, such as elevators, fire safety systems, and security systems.
2. Building Safety and Compliance:
   • Ensure the company complies with health, safety, and environmental regulations, including local and federal building codes.
   • Conduct regular inspections to ensure compliance with safety standards (e.g., OSHA, fire safety, and ADA regulations).
   • Implement emergency and disaster preparedness plans, including evacuation procedures, fire drills, and crisis response plans.
   • Oversee the security of the building, including access control, security personnel, and alarm systems.
3. Space Planning and Utilization:
   • Plan and manage the efficient use of office space to support current and future operational needs.
   • Coordinate office moves, renovations, and space reconfigurations, ensuring minimal disruption to operations.
   • Monitor and assess space utilization and provide recommendations to optimize workspace design and efficiency.
   • Collaborate with leadership on long-term facility planning, including expansion or downsizing as needed.
4. Vendor and Contractor Management:
   • Manage contracts with external vendors, contractors, and service providers for maintenance, repairs, and supplies.
   • Ensure all work performed by contractors and vendors meets quality, safety, and performance standards.
   • Maintain positive relationships with vendors to ensure timely and cost-effective delivery of services and materials.
5. Budgeting and Cost Management:
   • Develop and manage the facilities budget, ensuring cost-effective allocation of resources for maintenance, repairs, utilities, and capital projects.
   • Monitor and control expenditures, ensuring that facility-related expenses stay within budget.
   • Identify and implement cost-saving measures, such as energy efficiency improvements or vendor consolidation.
6. Energy and Sustainability Management:
   • Develop and implement energy conservation and sustainability initiatives, reducing the environmental impact of the facilities.
   • Oversee the management of utility services, including electricity, water, gas, and waste disposal.
   • Track energy usage and implement strategies to improve energy efficiency and reduce costs.
7. Leadership and Team Management:
   • Lead and manage the facilities team, including maintenance technicians, custodial staff, and security personnel.
   • Provide clear direction, training, and development opportunities for facilities staff.
   • Establish performance goals for the facilities team and ensure accountability through regular evaluations and feedback.
8. Inventory and Asset Management:
   • Oversee the management of facility-related inventory, including tools and equipment.
   • Implement an asset management system to track the condition, lifecycle, and replacement needs of key facility assets.
   • Ensure that all facility-related equipment is properly maintained and replaced as needed to prevent operational disruptions.

Key Skills & Qualifications:

• Bachelors degree in Facilities Management, Engineering, Business Administration, or a related field (preferred).
• Certifications such as Certified Facility Manager (CFM) or Facilities Management Professional (FMP) and OSHA certification required.
• 10 years of experience in facilities management, maintenance, or a related field.
• Proven experience in managing building systems, maintenance, and operations, including HVAC, electrical, plumbing, and security systems.
• Experience in managing budgets, negotiating vendor contracts, and overseeing facility-related projects.
• Experience with workplace health and safety regulations.
• Strong leadership skills with the ability to manage teams and vendors effectively.
• Excellent problem-solving skills, with the ability to address complex facility issues quickly and efficiently.
• Strong verbal and written communication skills, with the ability to collaborate across departments and with external vendors.
• Highly organized, with the ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines.
• In-depth knowledge of building systems (e.g., HVAC, electrical, plumbing) and facility management best practices.
• Strong attention to detail to ensure all facility operations run smoothly and safely.

Working Conditions:

• Full-time job
• Office-based with frequent travel to client sites.
• May involve extended hours to address facility emergencies or issues outside of normal working hours.
• Physical demands may include walking, climbing ladders, lifting heavy objects, or working in confined spaces.

This job description is provided for general informational purposes and is not restrictive to the overall work requirements provided by management. It is intended as a guide only and indicates the general nature and level of work performed by employees.