Facilities Manager

JOB DESCRIPTION: FACILITIES MANAGER

Job Title:

FACILITIES MANAGER

Department:

Administration

Reports to:

Principal

Direct Reports:

No

Job Scope

The main purpose of the Facilities and Health & Safety (H & S) Manager is to have oversight and management of all school facilities. This includes:

●Oversight, onboarding, training, management and quality assurance of all facilities contracts

●Maintenance of the school facilities

●Management of school transport

●Supervision of school campus cleaning

●Implementation of the school Health and Safety policy and reporting.

●Acting as the school’s Health and Safety Officer

●Implementation of the school/ISP Group ESG policy and decarbonisation.

●Ensuring school compliance with the requirements of all legislation

●Overseeing a budget

●Negotiating with outside vendors for supplies, repairs and other measures.

EC/ISP Principles

Begin with children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding issues and acting and following up on all concerns appropriately.

Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the wellbeing of self and others.

Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.

Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.

Main Duties & Responsibilities

This is not an exhaustive list of all duties and responsibilities.

School and Facilities Management contracts

●Review all school facilities contracts (Clinic/ transport/ facilities management/ cleaning/ facilities rental/catering) periodically to ensure profitability whilst maintaining a quality service.

●Engage in contract discussions with providers to source the best possible provider to meet the needs of the school.

●Take the lead on onboarding all new contracts to ensure seamless transition.

●Ensure training is complete.

●Monitor and quality assure the services provided by all contracts to ensure they are meeting the terms of agreed contracts and meeting the EC standard.

School & School Accommodation Overall Maintenance Management

●In charge of all school and school accommodation maintenance

●Ensure all requests for maintenance are completed

●Establish procedures to maintain and track all maintenance work      accomplished

●Technical and logistic support for the whole school

●Develop a litter free site and local environment

●Develop a recycling-based working environment

●Identify and undertake maintenance duties as required to improve and support the safe and effective operation of the site

●Strategically map in maintenance work to be completed over a 3 year cycle.

●Work with the Site Team during school holidays in support of a ‘Program of Works’ – including organising, decorating and arranging the school setup

●Ensure all maintenance contracts are recorded and tracked

Site based Health and Safety Risk Assessments and Compliance

●Undertake and review, at least annually, all site-based Health and Safety policies, Risk Assessments, practices and procedure and to ensure that the site is safe for students, staff and visitors

●Liaise with external H&S audit agencies and provide reports/data as needed to ensure school is fully compliant with all legislative requirements

●Undertake regular inspections of the school premises to identify any potential hazards and be the first point of contact for dealing with identified hazards in the school

●Maintain the Sai360 system for reporting hazards