Facilities Coordinator

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

• Facility Management
• Provide a quality work environment that enhances employee productivity.
• Effectively manage all conference and demo room activities to include overseeing conference scheduling using Collaboration suite, equipment functionality and general conference room upkeep. 
• Provide usage reports as required Proactively ensure the facility as an asset is well maintained to include furniture repairs, carpet cleaning, touch ups and replacements as needed. 
• Act as a liaison with the landlord, contractors, architects and other Oracle vendors or personnel.
• Establish annual purchase orders and monitor monthly vendor payment. Assign office space based on the EMEA Space Ranking guideline.  
• Record accurate office space assignments on a twice a monthly into Oracle*Property Manager. Demonstrate PN proficiency and serve as a site reference.
• Review site ETD’s and facility usage summary; notify Regional facility manager of discrepancies.
• Assist Facility manager by providing planning information and feedback to initiate, manage and follow up on projects. 
• Help in developing stacking plans, capacity plans and site programs Supervise the ordering of repairs and track office equipment servicing, including copy machines, printers, fax machines, and postage meters.  Track machine repairs and usage data.
• Maintain inventory of all facilities capital assets including owner, serial number and location; reconcile on an annual basis.
• Conduct quarterly facility inspections and submit form to Facility manager for review.
• Contact property management and/or vendors as needed for repairs and adjustments.
• Interface with regional facility manager on capital purchases, office expansions, small project requests, leasing issues as well as any space ranking concerns.
• Establish preliminary space plans and identify alternatives; coordinate requirements and provide budget estimates for scope approvals Interact with various groups and collect information regarding headcount growth requirements.
• Establish and communicate move coordination requirements.
• Prepare move coordination forms, issue boxes, labels, and distribute information. 
• Follow up to resolve outstanding move coordination issues.
• Assist in identification of Construction or project punch list items; follow up on completion of these items including participation in 11-month walk through (for new facilities) Obtain proper certificates of insurance for vendor related work (as needed).
• Develop and implement building emergency procedures such as in the case of power outages and water damage. 
• Ensure processes essential to the facility/property’s operation are documented.
• Reporting,
• Purchasing
• Safety, Security & Environmental
• Problem solving

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.