Executive Secretary
DoubleTree by Hilton Sharjah Waterfront Hotel & Suites location Sharjah, Sharjah, United Arab Emirates category Hotel Full-time HOT0BAJ3 Posted: Jan 15th 2025 JOB DESCRIPTION An Executive Secretary is responsible for carrying out the daily activities of the Executive office to deliver an excellent staff experience while providing secretarial support, managing the mail, and carrying out filing.
As an Administrative Assistant / Executive Secretary, you will be responsible for carrying out the daily activities of the Executive office to deliver an excellent staff experience. An Administrative Assistant / Executive Secretary will also be required to provide secretarial support, manage mail, and carry out all filing. Specifically, you will be responsible for performing the following tasks to the highest standards:
Carry out daily administrative activities of the Executive office while adhering to Hilton Standards, policies and procedures Provide secretarial support to the Executive team Ensure all communications, particularly relating to owners, guests and the Corporate office are handled promptly and professionally Receive and distribute mail Ensure outgoing mail is dispatched in a timely manner Provide minutes to Executive Team Meetings and compile management reports in a timely and accurate manner if necessary Maintain adequate supplies of office stationary Identify and build internal and external relationships Carry out all filing Comply with all key security mandates Report any maintenance issues or hazards Maintain own work area in a clean, tidy and good manner Report defective materials and equipment Assist with special projects related to the Executive Office
An Administrative Assistant / Executive Secretary serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
Excellent verbal and written communication skills Excellent administration and IT skills Committed to delivering a high level of customer service, both internally and externally Flexibility to respond to a range of different work situations Ability to work under pressure Previous experience in the hotel Industry is preferred. Ability to problem solve Excellent Organization and follow-up ability
It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:
Previous administrative experience in a fast paced environment
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its . Our vision “to fill the earth with the light and warmth of hospitality” unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!
Location DUBAI JUMERAIH BEACH, The Walk, PO Box 2431, Dubai, Dubai, D94, United Arab Emirates Category Hotel Location Yas Leisure Drive, Yas Island, Abu Dhabi, Abu Dhabi, United Arab Emirates Category Hotel
The WB™ Abu Dhabi, Curio Collection by Hilton is seeking a creative Graphic Designer and Social Media Executive to join our dynamic marketing team. In this role, you will be responsible for creating e...
Location Sheikh Zayed Road, PO Box 115143, Dubai, Dubai, 0, United Arab Emirates Category Hotel Location The pearl, Doha, Ad Dawḩah, 500200, Qatar Category Hotel Location Etihad Towers West Corniche, Abu Dhabi, Abu Dhabi, United Arab Emirates Category Hotel
As Guest Relations Executive, you will directly address the needs of VIP Guests and inform other Team Members of VIP needs in order to ensure an exceptional Guest experience. A Guest Relations Executi...
Location Dohat Al Adab St, Plot No: 2102, Block: Phase 2, Muscat, Masqaţ, Oman Category Hotel Location Etihad Towers West Corniche, Abu Dhabi, Abu Dhabi, United Arab Emirates Category Hotel
As Guest Services Executive, you will provide reception services for Guests to contribute to an overall exceptional experience from check-in through check-out and complete audits, as required. A Recep...
Location Road 4650 Shaikh Khalifa Bin Salman Hwy, Jidhafs, Manama, Al ‘Āşimah, Bahrain Category Hotel Location Sharjah Al Majaz waterfront, Sharjah, Sharjah, 500200, United Arab Emirates Category Hotel
As Receptionist, you will provide reception services for Guests to contribute to an overall exceptional experience from check-in through check-out and complete audits, as required. A Receptionist cont...
Location West Bay, Doha, Ad Dawḩah, Qatar Category Hotel
As an Assistant Executive Housekeeper, you will be responsible for assisting with overseeing housekeeping operations to deliver an excellent Guest and Member experience. An Assistant Executive Houseke...
