Executive - Facilities Management (Dubai Holding Real Estate)

JJob Purpose

The job holder will be responsible for administrative and operational functions related to facility management (FM) to ensure a safe and functional work environment and in turn maintain professional standards, confidentiality and integrity at all times.

Key Accountabilities

• Provide support to the section head in various administrative tasks , such as scheduling meetings, preparing documents and reports, maintaining files and records, and handling correspondences related to Facility Management for seamless operation.
• Conduct regular inspections of the facility to identify maintenance needs, safety hazards, and compliance with regulations. Document findings and co-ordinate necessary corrective actions.
• Track and monitor FM-related complaints, while ensuring accurate documentation and recording of space allocations and fit-outs (both onsite and offsite) activities are maintained.
• Co-ordinate FM operations, including maintenance, repairs, security, cleaning, and safety procedures, to ensure that facilities are well-maintained, compliant with regulations, and meet the organization's needs.
• Assist in tracking work orders, monitoring contractor performance and ensuring compliance with regulations and standards to maintain high-quality facility operations.
• Assist in space planning and utilization efforts by gathering data on space requirements, managing office relocations, renovations, and other space-related projects to ensure efficient space utilization and a productive work environment.
• Provide support in the co-ordination with various departments to determine their space requirements and optimize the use of available space.
• Prepare reports and presentations by gathering data, conducting research, and organizing information related to facility management for providing the information to the management for making informed decisions.
• Support the Section Head in ensuring full compliance with the company established operational and administrative policies, Processes and procedures.
• Stay informed about relevant regulations, codes and standards related to facility management.

Qualifications, Experiences, Skills:

•                Graduate in Business Management/Administration.

Job Specific Skills:           

• Proficiency in Ms. Office
• Strong team orientation and exceptional work ethic.
• Excellent communication skills - Be able to communicate with team members, stakeholders and external partners
• Be able to manage FM budgets and track expenses.
• Problem-solving abilities, with lots of initiative and drive, a strong sense of internal control and a keen eye for details and process improvements
• Proficiency in managing relationships with external vendors, contractors, and service providers involved in facility maintenance, repairs, renovations, and equipment installations.
• Strong interpersonal and people management skills.
• Strong ethical values.