Executive Assistant - UAE
Full-time Abu Dhabi, Dubai Executive Assistant
Location Dubai
Primary Functions and Responsibilities • The role of the Executive Assistant (EA) is to provide critical administrative support to the Principal and Partners of the company and undertakes administrative functions to ensure that their operational, project-based and business development requirements are carried out effectively and efficiently • The EA is self-motivated and should exercise independent judgement in performing the role; while at the same time work as part of a team providing cover and assistance when required • The EA will act as the first point of contact for any visitors to the office, or those calling Reception. The EA will be required to multi-task and prioritize typical Reception duties as well as EA tasks related to supporting their Leadership team • The position requires thorough knowledge of the Leaderships teams business needs and is expected to maintain a working knowledge of the Firm, relevant practice areas and the industry in general • Support requirements are often confidential in nature, which requires discretion and professionalism at all times Responsibilities: Partner/ Principal support
Responsibilities: Project Support • Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
Responsibilities: Firm Building • Understanding and keeping up to date with the business organization structure, policies, goals, and objectives, trainings
• Awareness of (and participation where appropriate) office events, recruiting, alumni outreach, social and charitable events, trainings, coffee & connects/teach ins and other activities
• Support, onboard and mentor your new joiner colleagues, coordinate with new joiner onboarding and support with Buddy programme and listen and learns.
Experience / Education / Abilities
• Strong English both oral and written, Arabic is advantageous
• College degree or equivalent hands-on work experience
• 3 years EA experience in a professional services industry
• Exceptional task prioritization, able to work on own initiative
• Excellent analytical, administrative, organizational and time management skills
• Outstanding interpersonal skills, able to interact effectively at all levels
• High levels of initiative, resourcefulness, responsiveness. Able to identify problems, anticipate others’ needs and take proactive action where appropriate
• Handle sensitive information in a confidential manner
• The role requires the candidate to be flexible and adaptable, they need to be available to support the needs of the business/their team outside of normal office hours to ensure smooth operations
• Sound judgment with independent decision making
• Occasional travel required
• Proficient in MS Office
