Job Description
Job Purpose:
The Executive Assistant will have a broad set of responsibilities that range from supporting the Principal directly, to support the day-to-day operations of the larger School Leadership team. This position requires exceptional organizational skills, attention to detail, and the ability to multitask and prioritize tasks efficiently.
Main Accountabilities:
- To provide first-class executive support to the Principal by executing all tasks and activities relating to the efficient operation of the Principal’s office exercising confidentiality, tact and diplomacy
- Manage the Principal’s calendar, including scheduling and coordinating meetings and school visits with the school leadership team & parents,
- Liaise between the Principal and other staff within the organization, including the senior leadership team at the school & head office;
- Identify, prepare, and compile necessary materials to ensure the Principal has appropriate information for meetings, reports, presentations, and special projects;
- Responsible for organizing and maintaining the Principal’s diary, managing e-mail, school communications, distributing minutes, organizing school events, and a range of further administrative responsibilities as required.
- Plan and coordinate meetings, receptions, luncheons, workshops, travel/accommodation, etc.) for completing activities and/or delivering services in accordance with the Principal’s job description
- Serve as the administrative liaison to the various committees within the school
- Devising and maintaining office systems, including data management and filing
- Take notes at meetings or to provide general assistance during presentations
- Screening telephone calls, enquirers and requests, and handling them when appropriate
- Dealing with incoming email, faxes and post, often corresponding on behalf of the Principal.
- Meeting and greeting visitors at all levels of Seniority
- Organizing and attending meetings and taking dictation and minutes
- Liaise with internal administration and marketing departments to create and implement projects.
- Ensure necessary records and trackers are maintained that can readily provide current, accurate and accessible information
- Provide senior-level administrative support to the Principal through the facilitation of communication on their behalf (follow-up with letters, memos, reports, e-mail, and telephone calls)
- Act as liaison between the Principal and staff to ensure appropriate coordination and follow-up on day-to-day issues
- Own and improve existing processes that support the School Leadership team; and
- Support the Principal with various ad-hoc projects and other administrative duties as needed.
Job Specification:
We will be excited to hear from you if you
- Are a graduate in any discipline, preferably in Business Administration with a minimum of 6 years of professional administrative experience working effectively in a dynamic and in a cross-functional environment
- Experience in a school or an education sector in the UAE is preferred but not essential.
- Are an excellent communicator, both written and verbal, and have experience building interpersonal relationships with diverse audiences;
- Possess a high degree of professionalism, tact, and integrity, as well as a profound respect for the confidentiality of the documents and communications involving the organization;
- Have strong organizational, problem-solving and data-gathering skills and are able to handle multiple shifting priorities;
- Are meticulous in your attention to detail and accuracy in matters of proofreading, document processing, and relaying messages
- Can work both independently and as part of a team, exercising a strong work ethic and dedication to completing work on a timely basis; and
- Are flexible, resourceful and adaptable to changing needs and demands, and willing to work longer hours as circumstances require.
- Possess excellent IT skills and organizational skills are essential, as is the ability to work on your own initiative.
- Can work effectively and can manage and prioritize multiple projects and tasks simultaneously.
- Have excellent organizational skills and multi-tasking ability
- Good technical understanding and should be able to grasp, understand & use various software & tools
- Strong computer skills with demonstrated proficiency in Word, Excel, PowerPoint etc.
- Sound judgment and ability to maintain confidentiality
- Strong Project Management skills.
Candidates are invited to complete our Online Application by visiting: http://forteseducation.com/Careers/Current-Openings
Job Details
- Job Location
- United Arab Emirates
- Company Industry
- Other Business Support Services
- Company Type
- Unspecified
- Employment Type
- Unspecified
- Monthly Salary Range
- Unspecified
- Number of Vacancies
- Unspecified