Job Description:
The Executive Assistant will provide high-level administrative support to the executive team, ensuring efficient operation of the office and handling a wide range of executive support tasks. The ideal candidate is well-organized, proactive, and able to work independently with minimal supervision. This role requires strong communication skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.
What you will do
Provide comprehensive administrative support to the Chief Health Insurance Officer, including managing correspondence, handling phone calls, scheduling meetings, and making travel arrangements.
Efficiently manage the Chief Health Insurance Officer's calendar, ensuring all appointments, meetings, and commitments are accurately scheduled and organized. Proactively anticipate scheduling conflicts and resolve them in a timely manner.
Serve as the primary point of contact for internal and external stakeholders seeking access to the Chief Health Insurance Officer. Screen and prioritize communications, responding on behalf of the Officer when appropriate, and ensuring timely follow-up on action items.
Prepare and edit reports, presentations, and other documents as required by the Chief Health Insurance Officer. Maintain confidentiality and accuracy in handling sensitive information and documents.
Coordinate logistics for meetings chaired by the Chief Health Insurance Officer, including scheduling, preparing agendas, distributing materials, and recording minutes. Follow up on action items and ensure timely completion of tasks.
Organize and maintain electronic and physical filing systems, ensuring easy retrieval of documents and information as needed. Maintain up-to-date contact lists and databases relevant to the Chief Health Insurance Officer's responsibilities.
Assist in the planning, execution, and follow-up of special projects, initiatives, and events undertaken by the Chief Health Insurance Officer. Coordinate with relevant stakeholders and ensure deadlines are met.
Handle confidential and sensitive information with the utmost discretion and integrity, maintaining confidentiality at all times.
Required skills to be successful:
What equips you for the role:
Established in the 1930s as a trading business, Al-Futtaim is one of the most progressive regional business houses headquartered in Dubai, United Arab Emirates. Structured into six divisions; automotive, retail, electronics, engineering and technology, real estate, financial services and general services, Al-Futtaim operates through more than 60 companies and maintains a decentralised approach, giving individual businesses flexibility and versatility to maintain a competitive stance. Employing in excess of 20,000 people across the UAE, Bahrain, Kuwait, Qatar, Oman, Egypt, Syria, Pakistan, Singapore and Europe, this approach benefits employees, providing a clearly defined work culture where individuals are empowered with authority and responsibility for their work. The success of Al-Futtaim is attributed to proactively managing change whilst upholding the values of integrity, service and social responsibility. The majority of businesses, built on a portfolio of world leading brands, dominate their sector.
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