Job Description
As the Executive Assistant to the CEO at Kaizen, you will play a critical role in managing the CEO's calendar, facilitating communication across various departments, and ensuring operational efficiency. This position demands a proactive and organized individual who can handle a fast-paced environment while maintaining professionalism and confidentiality.
Key Responsibilities:
- Calendar Management: Proactively manage and optimize the CEO's calendar, scheduling meetings, appointments, and travel itineraries with precision.
- Communication Facilitation: Serve as a liaison between the CEO and other executives, teams, and stakeholders, ensuring timely and clear communication.
- Meeting Preparation: Prepare briefing materials, agendas, and follow-up documents for meetings and engagements involving the CEO.
- Confidentiality: Handle sensitive information with discretion and maintain confidentiality regarding corporate matters.
- Project Management: Support the CEO in various projects, tracking progress, milestones, and deadlines to ensure successful delivery.
- Event Coordination: Organize internal and external events attended by the CEO, ensuring smooth execution and logistics.
Success Metrics (KPIs):
- Accuracy and efficiency in calendar management
- Quality of briefing materials
- Timeliness of communication
- Stakeholder satisfaction ratings
- Successful execution of projects within deadlines
- Effective management of events
Competencies Needed:
- Proactive Communication: Ability to address issues effectively and communicate clearly with all levels of management.
- Organizational Skills: Exceptional ability to manage multiple priorities and work well under pressure.
- Attention to Detail: High level of accuracy in work, particularly in scheduling and documentation.
- Interpersonal Skills: Strong ability to build relationships and work collaboratively across teams.
- Time Management: Manage and prioritize tasks efficiently to meet various demands.
- Discretion: High degree of professionalism and ethical handling of confidential information.
Outcomes Expected:
- Effective management of the CEO's time and priorities, leading to increased productivity.
- Enhanced communication flow within the organization.
- Successful completion of special projects and initiatives as defined by the CEO.
- Smooth coordination of events and meetings, contributing to the overall operational effectiveness of the company.
