Executive Assistant to CEO

This role requires regular international travel.

The role is based in Jebel Ali and requires half day Saturday working.

Our global client specializes in the manufacturing for premium brands.

We are recruiting a UAE experienced executive assistant who has expertise in project management and being the “right hand person” to MDs and CEOs.

The successful candidate will be responsible for day-to-day project management and administration tasks, including creating briefings and agendas, taking minutes of meetings and following up on action points and communicating across the organization and externally with key stakeholders including clients.

Role Summary

• Support the CEO primarily and provide additional support to executive team members to manage communication on tasks and projects and ensure that operations run efficiently.
• Meetings – prepare agendas, document minutes of meetings, follow up and report progress to the CEO.
• Prepare reports and presentations for the CEO and senior leadership team.
• Coordinate information and follow up on business activities and projects related to IT, finance and HR and operations.
• Improve internal processes to optimize efficiency and expedite workflow and productivity.
• Manage business and personal diary management for the CEO, including email, phone calls, travel and client interactions.

Mandatory Skills & Experience

• 10 – 15 years’ experience as an executive assistant for a CEO working in well-established businesses in the UAE.
• Strong project management experience with proven capabilities in spearhead projects with senior executives and clients.
• Experience of coordinating with interior works contracts and managing a real estate portfolio.
• Must have experience of developing and optimizing internal workflow process.
• Ability to identify and anticipate CEO’s needs, exercise professionalism, integrity and discretion when handling highly sensitive and confidential information.
• Advanced Excel and PowerPoint skills.

Candidate Profile

• Currently living in the United Arab Emirates – it is mandatory for the candidate to live in Dubai.
• Fluent in English – must be able to read, write and speak fluent English.
• Intelligent, self-motivated, results oriented, extremely proactive, highly organized, detail oriented professional to join as an executive assistant to the CEO.
• Ambitious with a drive for excellence.
• Ability to regularly travel internationally for business.

Education

• Bachelor’s degree is mandatory.
• MBA is a strong advantage.