Job Description
We are seeking a multi-talented and resourceful professional to take on the combined role of Executive Assistant, Personal Assistant, and Office Manager. This all-in-one position is ideal for a proactive self-starter with a "can-do" attitude who thrives in dynamic environments and excels at juggling diverse responsibilities.
Key Responsibilities:Executive & Personal Assistance:
- Provide end-to-end support to senior executives, managing complex schedules, travel arrangements, and confidential communications.
- Act as the primary point of contact between executives and internal/external stakeholders.
- Anticipate executive needs and proactively address administrative tasks and special projects.
Office Management:
- Oversee the smooth day-to-day operations of the office, ensuring a professional and efficient workspace.
- Manage relationships with vendors, service providers, and internal teams to maintain office functionality.
- Plan and coordinate company events, meetings, and employee engagement activities.
Project & Workflow Coordination:
- Take ownership of cross-departmental projects, ensuring timely delivery and alignment with organizational goals.
- Prepare detailed reports, presentations, and documentation to support decision-making.
- Conduct research on various topics to assist with business strategy and operations.
Financial & Administrative Oversight:
- Maintain accurate records of financial transactions, including budgets and expense reporting.
- Liaise with finance teams to ensure compliance with internal and international financial policies.
- Optimize administrative processes to enhance efficiency and minimize redundancy.
Qualifications & Skills:Educational Background:
- Bachelor’s degree in Business Administration, Finance, or a related field.
Experience:
- Proven experience in a hybrid role encompassing Executive Assistance, Personal Assistance, and Office Management.
- Background in finance or working within international organizations is essential.
- Experience in multinational corporate environments with an understanding of global business practices.
Core Competencies:
- Outstanding organizational and multitasking abilities, with a knack for prioritization.
- Exceptional communication skills, both written and verbal, with fluency in English.
- Advanced proficiency in MS Office Suite and other productivity tools.
- Ability to work independently, exercise sound judgment, and demonstrate a high level of initiative.
