Charterhouse are working with a multinational FMCG client, who are looking to hire an Executive Assistant/Office Manager to provide professional support to a Senior Executive. This is a demanding role and will juggle a variety of tasks; therefore, this role would suit somebody who thrives within a fast-paced environment, is highly organised and able to prioritise their work accordingly.
About the role
The Executive Assistant will provide high quality administrative support to a General Manager whilst working within a fast-paced environment. The responsibilities will include extensive diary management for very busy diaries, travel arrangements across different time zones and itinerary management. Alongside this, the role will entail duties such as reviewing and preparing correspondence including emails, presentations and reports, handling expenses and preparing and processing invoices and any adhoc payment requests.
The Executive Assistant will also support the GM with project management and arranging events. As a trusted employee working closely with Senior Management, this role will handle confidential information therefore, the EA must have a proven track record as a loyal employee. Additionally, the role will oversee and ensure smooth operations of the Office, including management of office supplies, vendor coordination and office logistics. Supervising relocation, shopping services for executives and other members of staff.
About you
The successful candidate will be well-presented with a professional manner, obtaining 5 years’ similar work experience, ideally working within a corporate or prestige organisation and must be proficient using MS Office, including Power Point and Excel.
The ideal candidate will be a highly motivated and results driven individual, with excellent organisational skills with proven ability to prioritise tasks efficiently, meeting deadlines. A strong team player with the ability to work well on independently within a fast-paced environment. It is essential for this role that the successful candidate have a proven track record providing high-level service and should have exceptional communication written and verbal skills in English.