Executive / Administrative Assistant

Our client, operating in the field of financial services, is looking for Executive / Administrative Assistant.
 

Job Description:
 

1. Meetings 
   1. Assist in scheduling the meeting
   2. Review meetings that were done, placed on hold, need complementary and pending.
   3. Booking meetings for at least 2 weeks-time and prioritizing important and time-sensitive subject matter.
   4. Ensuring that all meetings have appropriate agendas and descriptions.
   5. Confirmation with stakeholders a day before the meeting. Especially external stakeholders.
2. Business Trips
   1. Assist in booking hotel accommodations and airfare.
   2. Booking full itinerary of the whole trip in the calendar, including location links and travel time duration.
   3. Preparing the kit of credentials for the chairman and ensuring it is updated.
3. Email 
   1. To handle the email and ensure that all time-sensitive emails are being discussed.
4. Minutes of Meetings
   1. To do the necessary minutes when needed.
5. AdHoc 
   1. Assist in any ad hoc matter.

Job Requirements:

 

• Proven admin or assistant minimum 5 years of experience.
• Knowledge of office management systems and procedures.
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.