Bayt.com
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Executive – Admin & Finance

16 days ago 2024/12/04
Full Time Employee
10-49 Employees · Accounting

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Job Description

  • Manage financial records and ensure their accuracy and integrity.
  • Ensure compliance with legal regulations and company policies.
  • Prepare financial reports, including balance sheets, income statements, and cash flow statements.
  • Support Senior Accountants, Finance Managers and other members of the team, with related activities.
  • Maintain accurate financial statements and reconcile discrepancies.
  • Collaborate with internal teams to provide financial insights and support decision-making processes.
  • Organizes and expedites flow of work through project or site and initiates follow up action.
  • Maintains knowledge of project status, scheduling requirements, and departmental operations/procedures.
  • Assists with setup, development and coordination of site-specific PMP and PIFs.
  • Sets up and maintains hard copy and electronic site file directories.
  • Issues and approves access to shared project drives and websites.
  • Ensures the correct functioning of facilities, office and/or business support services.
  • Performs clerical, administrative and general office duties including transcription, typing, and recording.
  • Ensures reports and documents follow company and project standards and quality.
  • Manages project specific forms and instructions.
  • Coordinates, schedules and prepares information for meetings and appointments.
  • Assists field operations with completion of daily time sheets.
  • Assists with onboarding/orientation of personnel.
  • Assists with internal and external project audits.
  • Arranges travel, accommodations and car rentals.
  • Prepares letters and memoranda for manager’s review.
  • Gathers data and material information to be billed.
  • Scans, emails, answers call, makes copies.


Skills

  • Proficiency in Microsoft Excel and other accounting software.
  • Strong attention to detail and analytical skills.
  • Excellent written and verbal communication skills.
  • Ability to work independently and as part of a team.


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