Exams Officer
Job Description
GEMS Wellington Academy, Al Khail are looking to appoint an experienced Exams Officer for July/August 2025.
Examination Administration
Collate and process all exam entries for GCSE, A-Level, BTEC, and other qualifications offered by the school. Ensure all examination entries are submitted accurately and on time in accordance with exam board deadlines. Organise and manage the running of both mock and actual exam sessions, ensuring compliance with JCQ and Ofqual regulations. Arrange timetables for examinations, including seating plans and invigilator allocation. Coordinate with subject leaders and SLT to ensure a smooth examination process.
Invigilation & Exam Day Management
Recruit, train, and manage a team of invigilators to ensure JCQ compliance. Oversee the invigilation process, ensuring exams are conducted in a fair and orderly manner. Prepare and distribute examination materials, including papers, registers, and seating plans. Address and report any examination irregularities or malpractice to the relevant authorities.
Results & Certification
Organise and oversee the distribution of results on results day, ensuring students receive accurate and timely information. Archive exam results and ensure secure record-keeping of all relevant documentation. Provide statistical analysis and data reports to the SLT for performance tracking and improvement planning. Liaise with exam boards regarding queries, appeals, and re-mark requests.
Finance & Invoicing
Invoice parents for examination fees, ensuring timely and accurate billing. Work closely with the accounts department to track and collect exam-related fees. Monitor exam-related expenditures and ensure effective budget management.
Regulatory Compliance & Communication
Stay up to date with all exam board and Ofqual regulations, ensuring school-wide compliance. Communicate updates regarding exam policies and procedures to staff, students, and parents. Ensure access arrangements for students with special educational needs and disabilities (SEND) are in place and documented correctly.
Data & SLT Support
Support SLT with the input and analysis of student performance data. Assist with generating reports and insights to inform strategic decision-making. Maintain and manage the school’s Management Information System (SIMS), ensuring all exam-related data is accurately recorded and accessible. Collect, validate, and analyse assessment data to support tracking of student progress and attainment. Provide technical and administrative support for data-related projects linked to school improvement. Oversee the administration and management of GL Assessments, including Progress Tests (PTE, PTS, PTM), CAT4, NGRT, and PASS, ensuring timely data collection and reporting. Ensure that assessment results are effectively communicated to relevant stakeholders and used to drive student progress and intervention strategies.
Skills
Analytical/problem-solving aptitude Excel spread sheet experience IT literate, especially databases, data analysis, charting skills Ability to be pro-active and display initiative. Willingness to learn and acquire new skills. Organisational skills Ability to present information in appropriate formats according to audience and fit for purpose. Good interpersonal skills, both verbal and written Degree preferred but not essential
GEMS Education is committed to safeguarding and promoting the welfare of all of its students and staff. A UK-enhanced DBS or equivalent police check is a pre-requisite for all appointments.
Job Location UAE Company Industry Primary/Secondary Education Job Role Administration
GEMS WELLINGTON ACADEMY - AL KHAIL
Education Dubai, United Arab Emirates At GEMS Wellington Academy Al Khail, we want to ensure that our students aspire, create, and excel in this world that is, so they can help create the world that will be. We are seeking exceptional teachers to join our team who can help us achieve this goal through our three pillars of: the science of learning, social enterprise, and student agency and innovation. As a cognitive science... driven school, evidence-informed practice is at the heart of what we do, and we seek educators who can passionately articulate what outstanding learning and teaching looks like and translate this into practice in the classroom. Successful candidates will be joining a fully inclusive, high performing school that is evidenced through: • GCSE and A-Level results far exceeding UK national averages • ‘Very Good’ rating from the Dubai Schools Inspection Bureau (DSIB) • ‘Outstanding rating from British Schools Overseas (BSO) • ‘World Class School’ status from High Performance Learning • Being an invited member of the Cognitive Science school network • A member of the Council of British International Schools Through our comprehensive professional learning programme, we ensure our teachers have access to quality development opportunities that not only help them develop as professionals but also contribute to our outstanding success. Steplab instructional coaching, Schools Students and Teachers Network (SSAT), the Best Practice Network (BPN) and Evidence Based Education (EBE) are just some of the partners we work with to ensure our teachers are comprehensively developed.
