https://bayt.page.link/84aCXo9VPgF42noq7
Hybrid
Full Time Employee · 2-4 Years of Experience
10-49 Employees · Events Management

Get the Bayt App

Download the Bayt App to manage your real time conversation with the recruiter
Download App
Create a job alert for similar positions

Job Description

Event Sales and Admin Coordinator


Responsibilities:

  • Serve as a key administrative support for event coordination, ensuring smooth operation of all logistical aspects.
  • Provide sales assistance by preparing necessary permits, coordinating with vendors, and confirming event requirements to ensure seamless event execution and follow-up.
  • Oversee supplier registrations and manage company profiles across various platforms and portals, ensuring compliance and up-to-date information.
  • Support the sales and operations team in preparing documentation, reports, presentations, and event-specific materials.
  • Facilitate effective internal and external communications, including drafting quotations, emails, day-to-day sales update reports, email proposals, and presentations for clients.
  • Assist with event marketing tasks, including email marketing campaigns and CRM updates, ensuring proper documentation and tracking through Zoho CRM or similar systems.
  • Contribute to pre-event administrative support, documents, evaluations and ensuring the proper dismantling or event setups.
  • Perform general administrative duties, including record-keeping, managing supplies, and maintaining organized event documentation.


Requirements:

  • Bachelor’s degree in Business Administration, Marketing, or a related field.
  • Minimum of 2 years of experience in an administrative or marketing role within the UAE, preferably in the events or hospitality sector.
  • Proficient in English, with strong written and verbal communication skills; able to draft clear, professional emails and documentation.
  • Strong command of Microsoft Office Suite, particularly Excel and PowerPoint, to prepare presentations, track budgets, and manage schedules.
  • Experience with CRM platforms, with Zoho CRM experience being an advantage.
  • Knowledge of email marketing practices; experience is beneficial.
  • High level of attention to detail, organization, and problem-solving skills, with the flexibility to adapt to changing event demands.
  • Ability to work extended hours when required, especially during peak event seasons.


Key Role:

Event Coordination and Administrative Support: Provide essential administrative support for event logistics, manage supplier registrations, ensure compliance, and facilitate communication between vendors, clients, and sales teams.

Sales, Marketing, and Documentation Assistance: Assist with permit preparation, event requirements confirmation, and draft proposals and quotations in Zoho. Support marketing efforts, including email campaigns and Zoho CRM updates.

Post-Event Evaluation and General Administrative Duties: Contribute to event evaluations, ensure quality set up or dismantling, and manage administrative tasks such as Sales day-to-day record-keeping, supplies management, and organizing event documentation.



Job Type: Full-time

Pay: AED3,000.00 - AED3,500.00 per month

Ability to commute/relocate:

Preferred Candidate

Years of Experience
Min: 2 Max: 4
Nationality
Philippines
Gender
Female
Age
Min: 18 Max: 35

4SURE Events Management Company was born out of a desire to create a truly client focused agency with a strong creative twist. The business was founded in 2008 following a dream to have a small, bespoke, yet a passionate and an experienced team. The team was picked because of their obsession with the industry and their excellent experience in addition to their dedication to manage special and unique events. At 4SURE Events Management Company, we ensure we go that extra mile to deliver excellence and perfection in every event that we produce. We provide a number of services to help plan everything from start to finish and take the stress away from you. This is what we do all day. Everyday. Our expertise, knowledge, and combined experience of 173 years in the events industry will shine through in the way we work with you personally and professionally. Organizing events is what we do for life, and we love what we do.

You have reached your limit of 15 Job Alerts. To create a new Job Alert, delete one of your existing Job Alerts first.
Similar jobs alert created successfully. You can manage alerts in settings.
Similar jobs alert disabled successfully. You can manage alerts in settings.