Documentation Controller:
This position is responsible for post order documentation of project orders by collaborating with various factories globally to meet the committed due dates as agreed in the EDDI (Emerson Document Deliverable Index) by collecting project documents, reviewing, ensuring proper storage, easy retrieval, maintain database, track revisions and ensure compliance with organizational procedures and industry standards.
In This Role, Your Responsibilities Will Be:
- Document controller should take the ownership of project documentation from the project awarded stage till final submission.
- Document Controller should be active in project Kick-off meeting to understand the project documentation requirements of the customer.
- Document controller should work closely with all team members (Factories, PM, IPM and Customer) and take lead for the on time submission of all documents and document approvals in line with agreed EDDI (Emerson Document Delivery Index).
- Maintain detailed status of documents in EDDI/VDRL. (Vendor Document Register List)
- Ensure documents are submitted and received on time, as well as correctly stored in Emerson’s document repository/ Doc Pro software.
- Prepare cover pages for documents & manage the transmittal of documents between Emerson and customers.
- Prepare comment resolution sheet to cater the comments and responses from factory or Project Manager for the commented documents, in line with the requirement of project scope of supply.
- Continuous follow-up with customer and internal resources to expedite overdue documents that need to be submitted or approved.
- Upload documents to customers through their Document Management portals or send via email.
- Provide project document status report to customer & project managers.
- Prepare & submit Manufacturing Record Book (MRB) / Final data book in accordance with the approved MRB Index. Work closely with customer until final approvals of the MRB to claim landmark payment of project documentation as specified in the purchase order
Who you are:
- Ability to prioritize and multitask.
- Strong organizational and detail orientation skills, tech-savvy.
- Ability to comprehend technical details/technical literacy.
- Demonstrated teamwork or ability to work in a team environment.
- Should be an assertive character. Must be able to manage complex situations under pressure.
For this Role, You Will Need:
- Bachelors degree in Engineering; Mechanical or Instrumentation
- 3 to 5 years of experience
Preferred Qualifications that Set You Apart:
- Good assertive communication skills to deal with global partners
- Strong written & verbal communication in English language is mandatory.
- Proficiency in MS Office Tools (i.e. Word, Excel, PowerPoint, Outlook, Access)..
Our offer to you!
We recognize the importance of employee wellbeing and know that to do your best you have flexible, competitive benefit plans to meet you and your family’s physical, mental, financial, and social needs. We provide, a variety of medical insurance plans, Employee Assistance Program, tuition reimbursement, employee resource groups, recognition, and much more. Our culture prioritizes work-life balance and offers flexible time off plans, including paid parental leave (maternal and paternal), vacation and holiday leave.
At Emerson, we are committed to encouraging a culture where every employee is valued and respected for their outstanding experiences and perspectives. We believe a diverse and inclusive work environment contributes to the rich exchange of ideas and diversity of thoughts, that encourage innovation and brings the best solutions to our customers.
The philosophy is fundamental to living our company’s values and our responsibility to leave the world in a better place. Learn more about our Culture & Values and about Diversity, Equity, & Inclusion at Emerson.
Our training programs and initiatives focus on end-to end development, from onboarding through senior leadership. We provide a wide range of development opportunities, including face-to-face and virtual training, mentorship, and coaching, project management, and on-the-job training.
