Document Controller

General Description of Role and Responsibilities:

• Maintain document processing and document retention systems of the project.
• Retain and be able to retrieve all correspondence, reports, drawings, sketches, instructions, minutes of meetings, submittals, requests-for-information, payment requests, variations, and all project documents.
• Ensure proper file codes are indicated on each document and that proper redundant or subject files are maintained.
• Ensure all sequential documents are accounted for and all original documents are retained.
• Ensure all files are correctly and completely accountable.
• Periodically audit all files for inclusions and missing documents.
• Coordinate all multiple-site correspondence.
• Facilitate timely provision of requested documentation.
• Perform other duties as assigned by the line manager/supervisor.

Qualifications, Experience, Knowledge, and Skills:

• Diploma in Administration or equivalent.
• 4 years of experience in administration and document control areas.
• Good communication skills with the ability to concisely compose and explain complex issues to different audiences.
• Excellent team working skills, motivated and productive attitude.
• Ability to prioritize and undertake various tasks with a positive, flexible attitude and willingness to learn.
• Computer literate in Microsoft Office applications, including Excel and Word.
• Excellent command of written and spoken English.
• Able to work under pressure and tight deadlines.