Creating, following, and improving document control procedures
Coordinate all activities related to the Document Control procedure, including technical documents, and drawings
Input document data into the standard registers ensuring that the information is accurate and up to date.
Generate the various document control reports as required,
Revise documents from Engineers’ inputs as needed,
Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable
Maintain updated records of all approved documents and drawings and their distribution clearly
Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability
Maintain the files and control logs as required by the project
Ensuring that documents are distributed / shared to projects team at key times to facilitate timely project completion
File documents in physical and digital records
Create document control templates (using Microsoft Excel)
Retrieve files as requested
Manage and keep track the flow of documentations
Producing document progress reports for managers
Helping in the planning stages of a specific project
Ensuring all documentation meets formal requirements and required standards
Working from office close to projects team
Conducting regular reviews and document audits with projects team
Understands and adheres to all company health and safety procedures as they relate to essential functions.
Skills
Bachelor degree in Engineering or similar
Some related work experience in office work, documentation, and control
Knowledge of Engineering disciplines like Mechanical, Electrical
Candidate must have a minimum of two years of work experience in document or records management preferably with Oil & Gas EPC contractors
Knowledge in use of spreadsheets, database, word processing and selected job specific software
Ability to keep clear and accurate records and reports
Ability to use computer and rapidly input data and retrieve records and information
Ability to organize workload and to manage a filing methods and management techniques
