· Preparation of deactivation/new file checklists.
· Arranging couriers, acknowledgement receipts, legalization of documents, scheduling appointments
· Coordinating with the ADHOC team to support with their post transaction administration tasks.
· Liaising with PRO’s, Third parties, Authorities, Embassies/Consulates, Ministries as may be required
· Maintaining a log and tracker for ongoing tasks
· Supporting the ADHOC team with invoicing creation and issuance.
· Tracking the aged receivables log and following up with clients using a standard email template to request outstanding funds.
· Drafting forms and applications (when required)
· Drafting of online applications (when required)
· Support the Adhoc team with specific projects when required
· Creation of new Masterfile’s on the CRM system, ensuring all client documents are saved accurately on the system and physical files.
· Issue Credit Notes (CN), Tax invoices (TI), Proforma Invoices (PI), Statements of Account (SOA), and handle refund requests.
· Locate, save, and consolidate documents in the VP system.
· Support Corporate Action tasks (excluding CRA-related activities).
· Provide holder numbers once documents are saved in the VP for tracking purposes.
· Administer documents issuance tasks on the various registrar portals, included but not limited to, Certificate of Incumbency, NOC’s, Attestation of documents, Business Extracts.
Must have SPONSORED or STUDENT VISA.
Rethink is a boutique accounting, audit, compliance, vCFO services, HR consultancy, and business advisory firm with offices in Dubai and Abu Dhabi (ADGM) focused on providing entrepreneurial businesses of varying sizes with timely, proactive, and customized business solutions from startup and early development to the latest stages of a business's lifecycle. We partner closely with a number of legal, corporate service, and private equity firms to provide a full service platform for individuals setting up companies and operations in the UAE. Our services include; • Accounting and Bookkeeping Services - Accounting System Implementations, Finance Officer for DIFC & ADGM Regulated Entities, Payroll Administration • Audit • HR Consulting - General HR Consulting and Advisory Services, Talent acquisition and Management • Regulatory and Compliance Services - Authorization Services, Compliance Monitoring Program and Control Testing Assurance, Health checks and Targeted Assurance, Regulatory Governance Review and support, Training, Regulatory Change Management, Compliance human capital and Ongoing Compliance Adviser • Due Diligence and Valuation • vCFO Services- Virtual CFO services • Venture Capital, Private Equity, Family Office and Private Investor Support Services • Start-up and Entrepreneur Support Services • Business Centers and Incubator Support Services • Tax Advisory