Contracts & Subcontracts Engineer

Emirates Electrical & Instrumentation Company LLC is a proud member of the Ghobash Group. For almost 20 years, we have made vital contributions to the Oil & Gas sector of the UAE, executing both onshore and offshore projects. Abu Dhabi National Oil Company (ADNOC) is one of our main clients along with Tier 1 and Tier 2 EPC contractors in this sector. We have the expertise to carry out full EPC&M services for electrical and instrumentation works and bring our intrinsic knowledge to measure and automate exploration, production, separation, refining processes, and distribution through our localized services.

Overall responsibilities:

• Assist in various project main contracts, subcontracts and PO terms, and perform the scope of work as defined for the role and provide day to day assistance to Head of Projects and functionally coordinate with Contracts Manager.
• Manage and ensure all pre-and post-subcontract administration, documentation, including insurances, bonds, claims, and variation notices. Assists the Project Managers in preparation of Claim/ EOT/ Variation notices and cost particulars.
• Draft letters for claims and time extensions, timely submission of variation and claim notices to reserve the contractual rights with the Client.

Day to day responsibilities:

• As per procedures and processes established by Head of Projects, Contract Manager, coordinate and compile the documents received from Proposals & Estimation, Sales, Procurement and Project execution teams for LOA/LOI/Subcontract preparation and when required participate in negotiations meetings.
• Liaise with subcontractors for execution of LOA/LOI/Subcontracts.
• Ensure the high quality of documentation is conducted on time and take responsibility and maintain confidentiality. 
• Responsible for raising the bonds and insurance documents as required by the main contract and follow up with Finance Department.
• Maintain bonds and insurance registers, prepare draft notices to the client for submission and release of bonds.
• For subcontractors, maintain bonds and insurance registers and prepare documents for necessary amendments of release of bonds; and ensure that subcontractors bonds and insurance are in line with the Contract and subcontract requirements.
• Maintain the registers of main contract and subcontract timelines and follow up with the project execution teams for necessary notices to be submitted for EOT likewise the notice of delays to the subcontractors.
• Review requests for variations and EOT’s from the subcontractors and make contractual recommendations for further approval process.
• Draft letters related to claims and time extension, variation orders, completion certificates etc.
• Work closely with Project Managers/HOD’s, Planning team and Sr. Project Engineers in preparation of Claim/EOT/Variation notices and cost particulars.
• Maintain the registers of variations, cost claims and EOT of main contract and subcontracts.
• Endorse the subcontractor payment certificates upon compliance of the insurance and bond requirements.
• Prepare monthly reports in relation to the contracts.
• Attend main contract kick-off meetings. Arrange kick-off meeting with subcontractor and record minutes.
• Perform and attend any additional duties and responsibilities as assigned by Contracts Manager.
• As per established procedures, apply project insurances for plant, machinery, equipment, and vehicles as required by main contract and ensure that subcontractors also secure necessary insurances to mitigate the risks.
• Assist Head of Projects and Contracts Manager in development of procedures for Contracts, change management and perform document control tasks; and participate in audits as required.
• Train new fresh graduates and Emirati employees in the organization.

• Minimum Bachelor Degree in Engineering with (05-06 Years minimum) in the Oil & Gas industry. Affinity and familiar with Engineering, Procurement, Construction and Contracting aspects in the business, both onshore and offshore, power & utility sector.

  Experience Requirements:

• Experience level: 05-06 years / 03 years or more experience in UAE or Middle East
• Experience with contracting company in oil & gas, power and infrastructure.
• Pre and post contract experience working for EPC, contracting or construction company.

   Skills & Professional Requirements:

• Knowledge of pre-qualifications, qualifications for main contract during pre and post award of main contract
• Professional memberships such as ACIArb is preferred, and additional qualifications in construction contract law is desirable.
• Familiar and having good knowledge of FIDIC.

   Attributes and Behaviours:

• Excellent negotiation skills, and should have a problem-solving approach.
• Ability to work independently and in a team. Excellent problem-solving and troubleshooting skills.
• Excellent personality with strong communication, interpersonal and organizational skills
• Strong computer skills including knowledge of Microsoft office products, specifically Outlook, Excel, PowerPoint, and Word