Job Description
About us
dmg events is an international exhibitions and publishing company. We attract more than 425,000 visitors to our global portfolio of 80 exhibitions each year. Through our global events, our aim is simple. We want to accelerate business through face-to-face events, which is why we work so hard to bring people together, creating opportunities for them to network, learn and do business. dmg events is part of the Daily Mail Group Trust (DMGT). DMGT Manages a diverse, multinational portfolio of companies with total revenues of £2bn, that provide businesses and consumers with compelling information, analysis, insight, events, news and entertainment.
Position Overview: We are seeking a proactive and detail-oriented Conference Coordinator to join our Design and Hospitality Division. This role involves supporting the planning, organization, and execution of conferences and events tailored to the design and hospitality sectors. The ideal candidate will collaborate with internal teams and speakers to ensure seamless event delivery that aligns with dmg events' standards of excellence.
Key Responsibilities:
- DTCM Process Management: Oversee the entire Dubai Tourism and Commerce Marketing (DTCM) process, ensuring all conferences comply with local regulations and obtain necessary approvals.
- Conference Management Platform Administration: Manage and maintain the conference management platform, ensuring accurate data entry, seamless functionality, and user-friendly interfaces for attendees and stakeholders.
- Panel Decks Creation: Develop and design comprehensive panel decks for conference sessions, ensuring content is engaging, informative, and aligns with event themes.
- Production Assistance: Assist in the planning and execution of existing conferences or launch conferences, collaborating with the production team to ensure all elements are delivered effectively.
- Stage Management: Serve as the stage manager during shows, coordinating with speakers, performers, and technical staff to ensure smooth transitions and adherence to schedules.
- Onsite Event Support: Provide comprehensive onsite support during events, addressing speaker inquiries, coordinating with AV teams, and ensuring all logistical aspects run smoothly.
- Topic Research and Theme Generation: Conduct in-depth research on industry trends and audience interests to propose relevant topics and generate compelling themes for upcoming conferences.
- Awards Assistance: Coordinate award ceremonies, manage nominations, liaise with judges, and ensure the recognition process is executed flawlessly.
Qualifications:
- Education: Bachelor's degree in Event Management, Hospitality, Marketing, or a related field.
- Experience: Minimum of 1 year in event planning or coordination, preferably within the design or hospitality sectors.
- Skills:
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite and event management software.
- Ability to work under pressure and adapt to changing circumstances.
- Bilingual is preferred
- Attributes:
- Detail-oriented with a commitment to excellence.
- Team player with a collaborative mindset.
- Flexible schedule, with the ability to work evenings and weekends as required.
'Please take the time to read the job description, you must meet all the criteria set out above for your application to be considered. We do check all applications and suitable candidates will be contacted within 5 days. If you are not contacted by us within 5 working days, please consider your application unsuccessful at this time.'
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