Job Description
Company Description
A surprising, chic merging of Asian style with an Egyptian aesthetic, Raffles Dubai is a 5-star luxury hotel perfectly positioned in the heart of the city , delivering impeccable service and sophisticated style.
Job Description
PURPOSE OF POSITION
To assist the Cluster Procurement Manager for the day- to- day operations of the Procurement Department and to ensure that all departments of both Raffles Dubai and Sofitel Dubai the Obelisk have adequate supplies.
KEY ROLES & RESPONSIBILITIES
- Maintaining a good relationship with all departments of both the hotels
- Assist in maintaining and managing the Contracts.
- Support in FF&E project process, completion and tracking the records.
- Assist , supervise, and guide the Buyers of both the hotels
- Work closely with the Executive Chef and Director of Food & Beverage to purchase the highest quality products while constantly searching for the lowest price.
- Ensure that all purchase order requests are properly completed and approved before the items are purchased.
- Work closely with stores
- Assist and supervise the day to day functions of the Receiving Clerks
- Ensure that all items received by the hotels are properly documented in accordance with the company’s purchasing and receiving procedures.
- Supervise and guide the buyers to negotiate prices, place required daily food orders and ensure prompt delivery.
- Coordinate with the Storekeepers and Cost Controller to place regular liquor, beer, wine, and soft drinks orders as required.
- Generate purchase orders on approval of the requisitions, obtain necessary authorization from Director of Finance and General Manager prior to proceeding with these orders.
- Obtain competitive price quotations and confirm purchase availabilities.
- Assist Accounts Payable in researching any discrepancies on invoices.
- Supervise the team to obtain quarterly competitive pricing quotes for Food and Beverage items
- Handle telephone inquiries.
- To perform any other duties that may be assigned from time to time by the Management.
- Ensure to maintain HACCP standards at all levels- from product sourcing to storage, etc
- Conduct surprise audits in receiving and storage areas to ensure that HACCP standards are being maintained by the staff.
- Follow up with team in both the hotels to obtain 3 quotations for all the Purchase requests other than Food & Beverage and process the Purchase Requests within 3 working days.
- Make sure all the Engineering products are ordered properly.
- Prepare and maintain vendor opening form for new vendors.
- Prepare any reports as requested by the management.
- To perform any other duties that may be assigned from time to time by the Management.
Qualifications
PERSONAL ATTRIBUTES
- Must be willing to work a flexible schedule in order to accomplish all major responsibilities and tasks.
- Must be willing to accept assignments on as need basis, in order to promote teamwork.
- Self-motivated with strong organizational and communication skills.
- Able to multi-task and prioritize in a fast-paced environment.
- Knowledge of the local market is an asset
- Good written and verbal communication skills in English.
- Ability to process information and merchandise through computer system
- Ability to move and handle merchandise throughout the Hotel.
QUALIFICATIONS
- College diploma or equivalent qualifications
- Knowledge of Material Controls and Future Log.
- Excellent knowledge of Microsoft Office mainly EXCEL.
EXPERIENCE
- Minimum 3-4 years experience in purchasing/stores environment
Additional Information
Raffles Dubai Sheikh Rashid Road, Wafi121800 Dubai, United Arab Emirates
