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UOWD10125 - Careers & Alumni Administrative Assistant (Temporary)
Business Unit: Administration Job Family: Student Services Department: Student Services Contract Type: Casual Location: Dubai About UOWD: Established in 1951 and ranked in the top 1% of universities worldwide, Australia’s University of Wollongong is a global brand with international campuses in Dubai, Hong Kong and Malaysia.
University of Wollongong Dubai (UOWD) offers over 40 internationally recognised bachelor and master degrees spanning 10 in-demand industry sectors. All of our degree courses are accredited by the UAE Ministry of Education’s Commission for Academic Accreditation (CAA) and licensed by Dubai’s Knowledge and Human Development Authority (KHDA), as well as being recognised by leading professional organisations such as AACSB, ACCA, ACS, CIM, CIPD, CPA, Engineers Australia, PMI, and others.
The first internationally accredited Australian university in the UAE, we are the education gateway of choice for over 3,500 students, representing 100+ nationalities. Our global community of 152,000 alumni are pursuing career goals with respected blue-chip companies and industry giants such as 3M, ADCB, Adidas, Amazon, Deloitte, Emirates, FedEx, GE, IBM, Microsoft and Pepsico. Additionally, research reveals that 83%* of fresh graduates are employed within six months of graduation.
Life at UOWD is rooted in the continued pursuit of excellence through teaching, research and industry engagement, with the student experience at its heart. Our 200,000-square-foot campus at Dubai Knowledge Park features access to cutting-edge technologies and a mix of traditional and innovative learning spaces, all housed in a vibrant modern setting that promises to deliver an enriched learning experience for our students.
QS World University Rankings 2023 *Data from the Graduate Destination Survey 2017 to 2020
About the department: UOWD has a dedicated Alumni Relations Office that works with the support of the University to extend the opportunities for graduates to engage with university life. The office promotes communication with and amongst alumni and supports the creation of networks and leadership groups to advance the interests of the UOWD student and graduate community.
The Careers & Alumni Administrative Assistant role will support the increased volume of daily administrative tasks within the Careers & Alumni department. This role will also assist in the coordination and execution of Careers & Alumni events, as well as help maintain alumni databases and support alumni engagement efforts.
Roles and Responsibilities:
Manage the Careers Services and alumni email inbox, respond to queries from students, alumni and employers in a timely manner.
Assist with posting job and internship opportunities on the student employment portal.
Provide support to employers during the student recruitment process, including job postings and communication with prospective candidates.
Assist students with inquiries related to career services, job applications and recruitment processes.
Support the Careers & Alumni team with departmental administrative needs as required.
Help manage and update alumni databases and ensure communication with alumni is effectively tracked.
Handle administrative tasks related to alumni engagement, including email correspondence, event invitations and follow-up communication.
Ensure smooth coordination of daily operations, including organizing documents and responding to general administrative tasks.
Eligibility Requirements:
Excellent communication skills (both written and verbal).
Strong organizational and multitasking abilities.
Proficient in Microsoft Office Suite and email management.
Ability to work both independently and collaboratively in a team environment.
Prior experience in an administrative or customer service role is preferred.
Understanding of career services or higher education administration is a plus.
Compensation and Benefits:
This is a temporary part time role with flexible hours.
Working hours - 6 hours per day, with flexible working hours to be coordinated with the department.
The contract will initially be for 3 months, with the potential for extension based on departmental needs and performance.
Note: you will be required to attach the following:
1. Resume / CV
2. Passport-size photograph
