Business Administration Officer

CAPEWEST LOGISTICS is an independent company head-quartered in Dubai, UAE. We provide an integrated range of ship agency and logistic services in West Africa since 2016, with an operating office in Abidjan, Ivory Coast.

Our young and fast-growing agency manages to offer tailor made solutions to our customers thanks to an experienced, flexible, and highly motivated team.

We are active in various areas and especially in the shipping, liquid bulk transport, and industrial projects. A full scale of services is offered to our customers:

• Vessel agency
• Husbandry and crew assistance
• Clearing and Forwarding including overseas transport
• Local transportation, handling and warehousing solutions
• Project Logistics consulting

Our core values are Personalised services, Communication, Team Work, Accountability and Long-term partnerships.

We are reinforcing our team and offering a Business Administration Officer position at the head office.

Missions & Responsibilities

Directly linked to the Company Management, you will be in charge to ensure the invoicing, accounting and financial management of the company.

Main Activities

Accounts Receivable:

• Participate in quotations sent to the customers
• Prepare and send invoices, communicate with customers on queries or claims
• Issue and send SOA
• Manage cash recovery
• Archive and send accounting documents to the accounting firm

Accounts Payable:

• Follow-up and obtain invoices from suppliers, communicate with suppliers on queries or claims
• Entry of suppliers invoices
• Issue and send SOA
• Payment of supplier invoices
• Archive and send accounting documents to the accounting firm

Treasury:

• Entry of bank transactions
• Bank reconciliation
• Manage cash flow forecast
• Issue monthly bank statements
• Relation with the bank

Cost Control & Reporting:

• Ensure cost control and profitability of the job files
• Update and manage Cost Revenue Report
• Update and manage Financial Report
• Issue monthly P&L
• Issue yearly Financial Statements
• Relation with the accounting firm

Other tasks:

• Ensure an efficient administrative processing of job files in the ERP
• Ensure a constant, efficient and quality Customer Service with our customers.
• Achieve all complementary tasks asked by the Company Management.

Profile

Degree: You have a Master’s degree in Transport and Logistics, Business Administration, Finance or equivalent

Experience: You have from 3 to 5 years’ experience at a similar position in an international environment

Hard skills:

• General knowledge of management control, invoicing, accounting, finance
• Very good command of office software: Word, Excel, PowerPoint, Outlook (Any other software would be desirable: accounting, management software...)
• Fluent in English, knowledge of French will be a plus

Soft skills

• Great autonomy as this position requires the ability to work alone
• Integrity, discretion, rigor and attention to detail, hard work
• Methodical and organizational skills
• Ability to adapt quickly, interpersonal skills, curiosity, open-mindedness
• Ability to work under pressure