Job Description
SUMMARY OF FUNCTIONS:
The Budget Coordinator will assist in the preparation, monitoring, and analysis of the university’s budget. This role involves supporting budgeting processes, maintaining financial records, and ensuring compliance with financial policies and procedures.
ESSENTIAL DUTIES & RESPONSIBILITIES:
- Track budget expenditures and ensure they align with the approved budget.
- Implementing financial record-keeping systems to enhance transparency and accountability.
- Respond to phone and email inquiries from users, deans, managers, and other employees. Organize and coordinate the Planning and Budgeting Committee meetings, prepare agendas, take minutes of meetings, and provide support on related matters.
- Maintain accurate and up-to-date financial records and documentation.
- Guide users on processing the budget requests, give alternative solutions, and negotiate the spending with them according to AU’s policies and procedures (example: catering, stationary, gift items, IT Equipment, hospitality items, events and activities requirements…etc.)
- Conduct awareness sessions for users to explain the budget cycle, policies, and procedures.
- Ensure adherence of all records to AU’s financial policies, procedures, and regulations.
- Assist with budget transfers and suggest logical budget reallocation between accounts, categories (manpower, OPEX, CAPEX), and between colleges and offices to cover some urgent requirements.
- Understand expense classification to ensure accurate record keeping.
- Support the Budget Manager with project-specific tasks as needed.
QUALIFICATIONS & EXPERIENCE:
- Bachelor’s Degree in Accounting\ Finance or a related field, with at least two years of experience directly related to the duties and responsibilities specified.
- Experience in higher education is preferred.
KNOWLEDGE & SKILLS:
- Basic understanding of financial principles and budget management.
- Proficiency in Microsoft Excel and other financial software.
- Good analytical and problem-solving abilities.
- Ability to gather data, compile information, and prepare reports.
- Effective communication skills, both written and verbal.
- Strong work ethic and commitment to accuracy and integrity in financial reporting.
WORKING CONDITIONS:
- Work is normally performed in a typical interior/office work environment.
- No or very limited physical effort is required.
- No or very limited exposure to physical risk.
- May require occasional overtime to meet deadlines or during peak budget periods.
SUPERVISION:
Report to: Budget Officer
