Billing Desk Officer

The purpose of the role is to provide support to the Transport Accounting team to deliver added value accounting information and processes proper internal control for smooth flow of commercial transaction to the business.

MAIN RESPONSIBILITIES

• Responsible for Account Payable activities. Coordinate with the vendors, user department & Accounting teams to perform the smooth flow of vendor invoices until the transaction is completed.
• Act as one-point of contact to Vendors, User & Accounting team.
• Verify all the invoices received from Vendors as per the terms & conditions specified on the PO, Contract, etc.
• Ensure that the invoices are compiled with VAT regulations with respect to the invoice dates and other relevant fields.
• Document all PO's, Contracts, Vendor Bank Guarantees, Invoices & payment details.
• Follow-up with User department for timely approval of vendor invoices.
• Assist Accountants in preparation of Invoice tracker with all required information's.
• Assist Accountants in proper reconciliation of vendor balances with our books of accounts from time to time.
• Verify the professional expenses claim forms as per the defined procedures and arrange for the relevant approvals.
• Perform the role of Admin for the Finance & Accounting team regularly.
• Assist Accounting team in day to day accounting functions.
• Participate in the internal control of the documents as per the accounting procedure for group internal audit.
• Assist Sr. Accountant in the physical verification of the stock audit.
• Liaise with the statutory auditors for Account payable transactions.
• Record and ensure timely bookkeeping of all the transactions in the books of account as per F&A approved policy & procedure.
• Contributes to establish accounting procedures and ensure accounting control procedures are respected and lead to internal control audits.
• Understanding the ERP system and various interfaces flows of accounting transactions and recording the transactions as per the defined procedure.
• Performs month end activities and manage monthly accruals entries in the books of accounts and its subsequent reversals.
• Assist Accounting Manager in preparation of Trial Balance, Profit and Loss statements, monthly closing, and other accounting reports.
• Reconciliation of General ledgers every month to ensure proper reporting to HQ.
• Assist the Accounting Manager during internal, statutory, and government audits in preparation of various schedules.
• Assist the Accounting Manager in the preparation of various reports for submission to RTA within the required timeframe.
• Record and manage accounts payable transactions and ensuring proper reconciliation of vendor balances with our books of accounts from time to time.
• Preparation of PO tracker, analysing the invoices received against the PO's and preparation of Open PO report.
• Follow up with procurement/ Supply chain team for closure of open reports, open P2P reports, GRIR, proper usage of GL codes; etc.
• Handle DMCC book-keeping including day to day accounting and VAT filing.
• Perform and carry out any other duties as instructed by the Accounting Manager or CFO.

KEY SKILLS

• Ability to demonstrate both good literacy and numeracy skills required.
• Strong communication skills required.
• The ability to manage multiple tasks efficiently, achieve targets and work productively in a fast-paced, team-oriented environment.
• A mature and responsible approach to work and use initiative to solve problems and be able to liaise in a professional and persuasive manner with staff at all levels in the organization.
• Strong organizational skills, detail oriented, and the ability to handle multiple priorities.
• Ability to maintain confidentiality in handling highly sensitive, confidential and non-routine information.
• Possess strong PC skills including proficiency with MS Outlook, Word, Excel and Power Point applications and ability to learn new software-based applications.

EXPERIENCE

• Experience in Accounting/Finance ERP is preferred.
• A minimum of 2 years of Accounts payables and general ledger accounting experience in Accounting & Finance.
• Experience in an audit firm is an advantage.

EDUCATIONAL QUALIFICATION

• Ideally a degree holder or high diploma of post-secondary education in Accounting, Finance, Business or a related discipline.