Bid Manager

Position                      Bid Manager

Location                     Abu Dhabi

Company                    A leading Engineering Consultants

Duties and Responsibilities

• Registrations and prequalification: Conducting the registration process with potential clients to secure prequalification and receiving RFQs and advising on additional requirements of current licenses to secure maximum access to prospective clients and RFQs.
• Understanding Project Requirements: Analyzing and understanding the detailed requirements of Requests for Proposals (RFPs), tenders, or bids from clients.
• Coordinating Proposals: Collaborating with engineering, design, finance, and other departments to prepare competitive and compelling proposals that align with the firm’s capabilities and clients’ needs.
• Pricing Strategy: Develop pricing strategies that reflect both competitive market rates and the value provided by the firm, ensuring that the bids are financially viable.
• Compliance: Ensuring the proposals comply with all legal and contractual requirements and standards.
• Vendor List: Continuously updating our database of sub-consultants, specialists, and associates required for services demanded by clients
• Submission Management: Managing the entire submission process, including document preparation, submission timelines, and following up with clients during the evaluation phase.
• Risk Analysis: Assessing potential risks associated with the project and providing strategies to mitigate them in the proposal.
• Post-Submission Activities: Coordinating with clients after submission, addressing any queries, and making necessary amendments to the proposal.
• Monitoring and Reporting: Keeping track of all bids and proposals, providing regular reports to management, and analyzing success and failure factors to improve future bidding strategies.
• Maintaining Relationships: Building and maintaining relationships with clients, subcontractors, and suppliers to facilitate the bidding process.
• Professional Development: Keeping up to date with industry trends, regulations, and best practices through continuous learning and professional development.
• Aligning with Company Objectives: Ensuring that the bid management process aligns with our strategic objectives and values, fostering a culture of excellence and continuous improvement.

Requirements

• Degree in Engineering (Civil/Architectural) focusing on understanding the interdisciplinary nature of bidding in the AE industry.
• Minimum of 10 years of demonstrated experience in the engineering field.
• Minimum of 5 years of experience in bid management, project management, or a related field within the architectural engineering industry.
• Minimum of 2 years of experience in the bidding section with an Engineering Consultancy firm in Abu Dhabi.
• Understanding of Industry: Knowledge of industry standards, regulations, and best practices, as well as familiarity with common tools and software used in bid preparation.
• Project Management Skills: Proven ability to manage complex projects with multiple stakeholders, meeting deadlines, and ensuring compliance.
• Communication Skills: Exceptional written and verbal communication skills, essential for creating compelling proposals and interacting with clients, suppliers, and internal teams.
• Analytical Abilities: Strong analytical and problem-solving skills to evaluate project requirements, assess risks, and develop strategic solutions.
• Negotiation Skills: Experience in negotiating contracts, prices, and terms with clients, subcontractors, or suppliers.
• Team Collaboration: Ability to work effectively with cross-functional teams, fostering a collaborative environment.
• Customer Focus: Commitment to understanding and meeting client needs, contributing to long-term relationships and business growth.
• Cultural Fit: Alignment with the company’s values, mission, and business goals, and a commitment to
• excellence and continuous improvement.
• Software Proficiency: Familiarity with bid management software and tools, as well as other relevant applications such as MS Office especially, Excel, word, PowerPoint, Adobe Acrobat Pro, etc.
• Leadership Qualities: Demonstrated leadership capabilities, including the ability to guide, inspire, and manage team members