Assistant Facilities Manager
Job Description
Job Purpose: To manage the day-to-day and long-term maintenance of the school and staff housing, under the
direction and in coordination with the School Operations Manager.
Key Accountabilities:
Embrace and encourage the ethos and standards of excellence as defined in the GEMS Core Values. In conjunction with School Operations Manager, develop a system for cleaning, repair and maintenance of school facilities, both during term time and over school holidays for major
operations.
Coordinate all building maintenance issues ensuring that safety and security systems are in place and maintained according to the Preventive Maintenance Schedule and that the water, sanitation
and electrical systems are safe and meet relevant Ministry Regulations.
Assess the current condition of electrical, air conditioning, plumbing and other essential facilities and equipment, ensuring regular maintenance and service schedules are followed. Liaise with
procurement team to consolidate all annual maintenance contracts and maintain the expected
quality from all suppliers.
In conjunction with the School Operations Manager, coordinate and supervise, where appropriate, the allocation of work, and formulation of work schedules of ancillary employees and sub-contractor personnel to ensure adequate coverage at all times.
Supervise the day-to-day operations of the allocated support staff accommodation facility ensuring that residents’ welfare is maintained at all times and that all legal, HSE and related policies are
adhered to thereby providing a safe and secure environment for the residents.
Be on call for staff and campus emergencies. Receive all repair and maintenance requests from staff relating to the school building, staff housing and campus facilities in general. Prioritize and coordinate work schedules to a high level of
efficiency and customer satisfaction.
Coordinate the school’s transportation requirements to ensure that all students and employees are transported to and from the school in a safe and effective manner.
Supervise the STS school representative and transport foreman to ensure the provision of a high level of service to parents.
To support the school admin team in improving the adherence to the GEMS school policies on procurement. Advise disposal / condemnation of old / unused assets in a timely manner and in line
with the assets disposal policy, and encourage procurement automation system and support to
implement the system in GEMS at the earliest possible.
Assist and co-ordinate through the School Operations Manager to ensure that health, safety and hygiene mechanisms are effective so as to provide a safe environment for students. The guidelines
from government authorities with regards to health and safety are to be effectively communicated
to schools and ensure the schools follow it without fail
Implement all Emergency programs; ensure all equipment is maintained, conduct inspection and drills, ensure compliance with codes and regulations, and train all employees to ensure a safe
environment which protects company assets and personnel.
Ensure the GEMS policies, procedures, and codes of conduct are followed at all times. Initiate effort and energy beyond the typical workday, where the tasks require additional commitment.
Attend staff meetings and serve on committees as required. Perform other duties as requested by direct & dotted reporting line managers / supervisors.
Skills
Qualifications / knowledge: No specific qualifications are required for the role but a good
standard of general education is necessary as is a solid knowledge
of Abu Dhabi and its characteristics.
Skills: Fluent English communication skills. Attention to detail with
diligent follow up, and able to execute in a timely manner. Skilled in
multi-tasking and handling pressure. Capable of influencing people and talented in networking with cultural sensitivity.
Experience: Previous experience in the Middle East is a competitive advantage
Job Location Abu Dhabi, UAE Company Industry Education Job Role OPERATION AND ADMINISTRATION Career Level Mid Career - Over 2 years experience
GEMS FOUNDERS SCHOOL - MASDAR CITY
Education Abu Dhabi, United Arab Emirates We are pleased to announce the opening of GEMS Founders school in Abu Dhabi in Masdar City’s sustainable urban community. With sustainability at its core, GFA has been designed as a groundbreaking net-zero campus. Purpose-built using cutting-edge materials and incorporating clever architectural elements, the school will demonstrate the highest standards in eco-friendly practices to subst... antially lower its carbon footprint, conserve resources and minimise waste. Offering the National Curriculum for England, initially to students from FS1 to Year 8, GFA will redefine sustainability standards in education. It reflects GEMS’ commitment to nurturing environmentally conscious global citizens and contributing to a greener, more sustainable future.
