Annual Maintenance Contract for MEP Services and Housekeeping (01 Jan 2025 - 31 Dec 2027) - Centurion Residence
Contract Posted On: August 28, 2024 Closing On: September 13, 2024 Display a proper understanding of cleaning procedures and methodologies. Be trained in basic health and safety measures appropriate to the work undertaken. Maintain good personnel hygiene, being well-groomed with a neat and tidy appearance. Be polite and courteous always. Work according to the schedules assigned to him/her. Report any observed faults e.g. water pipe leaking, bulbs fused, switch not functioning. Report any major incidents/accidents to his immediate supervisor. Hand over any lost items or unclaimed property to the concerned authorities. Clean all equipment and materials after use. Store equipment and materials safely in the proper manner and location. Use proper safety signs to highlight risks (e.g. risk of slipping) during cleaning operations. Maintain material inventory including its storage and usage details. Collection and disposal of all wet and dry wastes/garbage (except the wastes generated by the contractors carrying out interior fit-out works for the apartments) generated from cleaning the building as frequently as necessary including handling, storage, and disposal as per the regulations of the concerned statutory authorities. Cleaning of fittings and fixtures including luminaries, handrails, special features, signage and graphics, waste bins, cigarette disposal units, and potted plants, if any. Implement regular inspections in all areas within the building to ensure activities are conducted safely and appropriately. Execute operations and secure facilities at mentioned times and check for safety and maintenance concerns. Convey maintenance, custodial, and security issues to the building staff/ security personnel. Ensure to enforce and comply with all established policies and procedures. Perform daily management and operation of the building facility within Guidelines. Maintain facility and records to ensure compliance with company standards and all federal, state, and local regulatory agencies. Guide and supervise tradesmen during installations, repairs, or maintenance (electricians, plumbers, etc.) Inspect and maintain building systems (MEP, HVAC, Specialized systems, etc.) Ensure adherence to quality standards and health and safety regulations. Scheduled Maintenance (PPM calendar) of MEP & all specialized systems and coordinate with sub-contractors/vendors to ensure the services are carried out as per contract. Maintain a record of maintenance, repairs, and services of all building assets. Ensure inventory/consumables are always available for soft and hard services. Record utility meter readings, keep track of bills, escalate to OA manager on abnormalities, and take necessary remedial action to take control of the utility’s consumptions in the building common areas. Explain standard building operation procedures to the residents and extend assistance if required. Identification of breakdown complaints and arrest the emergency. All other responsibilities that may arise in due course as deemed by the building management. Prepare observation reports for rectification or enhancement in the building and submit a rectification quotation along with the report. Reporting – will prepare a monthly report on its operation and incidents in the building with all necessary logs and will be submitted on a monthly basis.
NOTE TO VENDORSAs per the rules, all vendors supplying services in the Emirate of Dubai must have trade license issued by relevant authority in the Emirate of Dubai. Before you apply for any job in the Emirate of Dubai, please make sure to comply with regulatory requirements. Failure to do so can result in stoppage of funds through Escrow Account. *HOAM bears no liability towards any payment that is withheld by the Escrow Operator.
b. consider all risks, contingencies and other circumstances relating to the delivery of the Requirements and include adequate provision in its Proposal to manage such risks and contingencies. c. document in its Proposal all assumptions and qualifications made about the delivery of the Requirements, including any assumption that HOAM or a third party will deliver any aspect of the Requirements or incur any cost related to the delivery of the Requirements. 12. HOAM will convene an evaluation panel comprising members chosen for their relevant expertise and experience. In addition, HOAM may invite independent advisors to evaluate any Proposal, or any aspect of any Proposal. a. each Vendor’s understanding of the Requirements, capability to fully deliver the Requirements and willingness to meet the terms and conditions of the Proposed Contract 22. HOAM will advise Vendors if they have been shortlisted or not. Being shortlisted does not constitute acceptance by HOAM of the Vendor’s Proposal, or imply or create any obligation on HOAM to enter into negotiations with, or award a Contract for delivery of the Requirements to any shortlisted Vendor/s. At this stage in the RFP process HOAM will not make public the names of the shortlisted Vendors.
1. All enquiries regarding the RFP must be directed to HOAM’s Point of Contact.
2. Vendors must not directly or indirectly approach any representative of HOAM, or any other person, to solicit information concerning any aspect of the RFP.
3. Only the Point of Contact, and any authorised person of HOAM, are authorised to communicate with Vendors regarding any aspect of the RFP. HOAM will not be bound by any statement made by any other person.
4. HOAM may change the Point of Contact at any time. This notification may be posted on the system.
Where a Vendor has an existing contract with HOAM then business as usual communications, for the purpose of managing delivery of that contract, will continue using the usual contacts. Vendors must not use business as usual contacts to lobby HOAM, solicit information or discuss aspects of the RFP.
6. Each Vendor must accept and adhere to the Conflict of Interest declaration in the Response Form and must immediately inform HOAM should a Conflict of Interest arise during the RFP process. A material Conflict of Interest may result in the Vendor being disqualified from participating further in the RFP.
7. Vendors must not attempt to influence or provide any form of personal inducement, reward or benefit to any representative of HOAM in relation to the RFP.
8. A Vendor who attempts to do anything prohibited may be disqualified from participating further in the RFP process.
9. HOAM reserves the right to require additional declarations, or other evidence from a Vendor, or any other person, throughout the RFP process to ensure probity of the RFP process.
10. Vendors must not engage in collusive, deceptive or improper conduct in the preparation of their Proposals or other submissions or in any discussions or negotiations with HOAM. Such behaviour will result in the Vendor being disqualified from participating further in the RFP process. In submitting a Proposal the Vendor warrants that its Proposal has not been prepared in collusion with a Competitor.
11. HOAM reserves the right, at its discretion, to report suspected collusive or anticompetitive conduct by Vendors to the appropriate authority and to give that authority all relevant information including a Vendor’s Proposal.
12. HOAM and Vendor will each take reasonable steps to protect Confidential Information and, without limiting any confidentiality undertaking agreed between them, will not disclose Confidential Information to a third party without the other’s prior written consent.
13. HOAM and Vendor may each disclose Confidential Information to any person who is directly involved in the RFP process on
