Annual Maintenance Contract for Gym Equipment's (01 Jan 2025 - 31 Dec 2027)
Contract Posted On: January 15, 2025 Closing On: January 22, 2025 Asset Description:
Dumbbell Rack - 1 No Adjustable Bench - 1 No Crunch Bench - 1 No Treadmill - 2 No elliptical - 1 No shoulder press M/C - 1 No Leg/ hamstring curl M/C - 1
Spare Parts:
Non-Comprehensive Requirements during the tenure shall be quoted separately with the best quality and competitive market rate. Maintain a reasonable inventory of essential spare parts for maintenance and services falling within the scope of services. PPM consumables shall be included in the service.
Service Frequency:
Quarterly – 4 times Year Emergency Callouts- Unlimited
Emergency Response:
Priority 1 – Emergency:
Immediately (Within 1 hour)
The Incident requires urgent interference.
Priority 2 – Urgent: Within 2 hours
Poses a threat of personal injury, equipment damage, or serious disruption of operations.
Priority 3 – Expedited:
8 Hours
Something that is not classified as urgent but needs to be resolved speedily e.g. a situation that reflects poorly on the Client.
Priority 4 – Scheduled: 24 Hours
Non-urgent to operations. Date scheduled, chargeable works requiring prior client approval
Note: Technical assistance via phone calls shall be provided to the building security or FM team immediately if required.
Scope of Work: Gym Equipment Maintenance
Take off covers, clean and vacuum out interiors. Take off dirt and debris from motors, vents, and circuit boards. Examine the wire harness and connections. Clean all chains, bearings, bushings, rollers, pulleys, and pivots. Examine the condition of alternators (where applicable). Examine the condition and align all drive belts, chains, and cables. Align and tighten the walking belt. Lubricate belt and deck. Examine the condition of all bearings and bushes. Examine the condition of the motor commutator and brushes (clean motor commutator where applicable). Examine all other parts for wear and tear. Tighten loose crank arms, belts, and pulleys. Diagnose elevation sensors and take corrective measures wherever necessary. Grease drive assemblies and elevation drive systems. Examine machine function and operation. Clean exterior with polish/sealer. Perform amp/friction tests to test wear on belts and decks. Clean and check speed sensors. Finish audible inspection of motor, crank, and roller bearings.
Safety Policy:
WorkForce shall be provided with proper uniform, hand gloves, face mask, and other safety equipment to be used while duty. The vendor is solely responsible for any liability that may arise due to the injury sustained to its employees during the course of their work under this agreement.
NOTE TO VENDORSAs per the rules, all vendors supplying services in the Emirate of Dubai must have trade license issued by relevant authority in the Emirate of Dubai. Before you apply for any job in the Emirate of Dubai, please make sure to comply with regulatory requirements. Failure to do so can result in stoppage of funds through Escrow Account. *HOAM bears no liability towards any payment that is withheld by the Escrow Operator.
b. consider all risks, contingencies and other circumstances relating to the delivery of the Requirements and include adequate provision in its Proposal to manage such risks and contingencies. c. document in its Proposal all assumptions and qualifications made about the delivery of the Requirements, including any assumption that HOAM or a third party will deliver any aspect of the Requirements or incur any cost related to the delivery of the Requirements. 12. HOAM will convene an evaluation panel comprising members chosen for their relevant expertise and experience. In addition, HOAM may invite independent advisors to evaluate any Proposal, or any aspect of any Proposal. a. each Vendor’s understanding of the Requirements, capability to fully deliver the Requirements and willingness to meet the terms and conditions of the Proposed Contract 22. HOAM will advise Vendors if they have been shortlisted or not. Being shortlisted does not constitute acceptance by HOAM of the Vendor’s Proposal, or imply or create any obligation on HOAM to enter into negotiations with, or award a Contract for delivery of the Requirements to any shortlisted Vendor/s. At this stage in the RFP process HOAM will not make public the names of the shortlisted Vendors.
1. All enquiries regarding the RFP must be directed to HOAM’s Point of Contact.
2. Vendors must not directly or indirectly approach any representative of HOAM, or any other person, to solicit information concerning any aspect of the RFP.
3. Only the Point of Contact, and any authorised person of HOAM, are authorised to communicate with Vendors regarding any aspect of the RFP. HOAM will not be bound by any statement made by any other person.
4. HOAM may change the Point of Contact at any time. This notification may be posted on the system.
Where a Vendor has an existing contract with HOAM then business as usual communications, for the purpose of managing delivery of that contract, will continue using the usual contacts. Vendors must not use business as usual contacts to lobby HOAM, solicit information or discuss aspects of the RFP.
6. Each Vendor must accept and adhere to the Conflict of Interest declaration in the Response Form and must immediately inform HOAM should a Conflict of Interest arise during the RFP process. A material Conflict of Interest may result in the Vendor being disqualified from participating further in the RFP.
7. Vendors must not attempt to influence or provide any form of personal inducement, reward or benefit to any representative of HOAM in relation to the RFP.
8. A Vendor who attempts to do anything prohibited may be disqualified from participating further in the RFP process.
9. HOAM reserves the right to require additional declarations, or other evidence from a Vendor, or any other person, throughout the RFP process to ensure probity of the RFP process.
10. Vendors must not engage in collusive, deceptive or improper conduct in the preparation of their Proposals or other submissions or in any discussions or negotiations with HOAM. Such behaviour will result in the Vendor being disqualified from participating further in the RFP process. In submitting a Proposal the Vendor warrants that its Proposal has not been prepared in collusion with a Competitor.
11. HOAM reserves the right, at its discretion, to report suspected collusive or anticompetitive conduct by Vendors to the appropriate authority and to give that authority all relevant information including a Vendor’s Proposal.
12. HOAM and Vendor will each take reasonable steps to protect Confidential Information and, without limiting any confidentiality undertaking agreed between them, will not disclose Confidential Information to a third party without the other’s prior written consent.
13. HOAM and Vendor may each disclose Confidential Information to any person who is directly involved in the RFP process on its behalf, such as officers, employees, consultants, contractors, professional advisors, evaluation panel members, partners, principals or directors, but only for the purpose of participating in the RFP.
14. Vendors acknowledge that by law, HOAM will not be in breach of its obligations if Confidential Information is disclosed by HOAM to the appropriate authority because of suspected collusive or anticompetitive tendering behaviour. Where HOAM receives a request that relates to a Vendor’s Confidential Information HOAM will consult with the Vendor and may ask the Vendor to explain why the information is considered by the Vendor to be confidential or commercially sensitive.
15. For the duration of the RFP, to the date of the announ
