Job Description
JOB PURPOSE:
Lead & Maintain Corporate data management and analyse the gap between the existing data management system and industrial best practice.
Revisit & Establish ADP&AYP corporate data management guidelines and to ensure availability & accessibility of all documents.
Maintain, control and retrieve all important documents and operate electronic Data Management System (EDMS) to ensure availability and accuracy of all documentations.
As a designated shared services provider for Al Dhafra Petroleum and Al Yasat Petroleum, all accountabilities, roles and responsibilities of the position shall be applicable to both companies.
KEY ACCOUNTABILITIES
JOB SPECIFIC ACCOUNTABILITIES
- Establish the strong corporate data management guidelines and practice of collecting, organizing, protecting and storing an organisational data.
- Ensure all technical documents, technical proposals, business cases, file notes, presentations, reports, administrative and management actions etc. originating from within Division or incoming to the Division are thoroughly fact-checked and passed for consideration of the Division head.
- Conduct the data management audit quarterly and contribute the continuous improvement on data management practices.
- Monitor and coordinate with all stakeholders within the Division to ensure compliance of business processes and its improvements.
- Coordinate with other divisions to obtain proper data, information, reports, work requests, etc. as required for input to the short/long term plans for the Division.
- Develop internal and external correspondence and documents especially of technical nature and coordinate with stakeholders for review before submitting to Division’s management.
- Ensure all correspondence and management responses outgoing from Division and incoming to the Division are promptly coordinated for necessary actions.
- Responsible for document registration, storage and control of all internal/external documents and communications related to the Division.
