AMC - Fire Fighting Systems Maintenance ( 01 Jan - 31 Dec 2024)- Jewellery & Gemplex
Contract Posted On: June 20, 2024 Closing On: July 5, 2024
Scope of Work – Fire Protection System Maintenance Service Frequency: Common Area service – Quarterly ( 4 times/ Year ) Shell and core offices - Quarterly ( 4 times/Year ) Inside Apartment Services - Half Yearly ( 2 times / Year ) Emergency Callouts- Unlimited FACP Programming - Unlimited, included in service DCD Attestation: Yearly DCD attestation Fees shall be included in the offer. AMC attestation shall be completed immediately upon the healthy status of the Fire Protection systems in the building.
Consumables and Spare Parts: Non-Comprehensive Requirements during the tenure shall be quoted separately with the best quality and competitive market rate. Maintain a reasonable inventory of essential spare parts for maintenance and services falling within the scope of services. PPM consumables shall be included in the service.
Emergency Response: Priority 1 – Emergency: Immediately (Within 30mins ) Incident requires urgent interference e.g. Fire incident, Water leakage, Frequent Fire alarms, etc. Priority 2 – Urgent: Within 2 hours Poses a threat of personal injury, equipment damage, or serious disruption of operations. Priority 3 – Expedited: 8 Hours Something that is not classified as urgent but needs to be resolved speedily e.g. a situation that reflects poorly on the Client. Priority 4 – Scheduled: 24 Hours Nonurgent to operations. Date scheduled, chargeable works requiring prior client approval Note: Technical assistance via phone calls shall be provided to the building security or FM the team immediately if required.
Scope of Work: Portable Fire Extinguishers Check the extinguishing medium and applied pressure and refill when needed. Check extinguisher body for corrosion/ physical damage. Check the mechanical functions of all valves/components and lubricate if required. Check if the extinguishers are in the designated places. Check the lever/handle/ Lock/valves for mechanical functions. Check extinguisher gauge/cartridge. Check the hose condition. Check the weight of the extinguisher Refill the extinguisher up to 2 times a year as needed. Fit a sticker to all extinguishers indicating the inspection date and provision/comments. Assure extinguisher nozzle/horn is tight, the extinguisher is clean, and seals are intact. Ensure the signages on extinguishers are intact and easy to identit y. Hose Reel System Check Fire Hose Connection for any damages Check if the valves the handle is missing. Inspect the valve for any leak and rectify it. Make sure the hose is connected properly. Ensure the nozzle is not missing and operating smoothly. Check nozzle mechanism Check if the hose is damaged or not rolled properly Run out the hose and check Discharge water for pressure rating Check pumps response, i.e. When operated causing pressure drop, the pump should start automatically. Emergency Lights & Exit Signs Maintain the Central Storage Battery Emergency Lights and Exit Sign Panels. Inspect Each Emergency Light and Exit Sign for functionality Replace defective Lamps and rectify the faults, if any. Check the storage Battery's physical condition and connections. Check the storage Battery Charging system. Test Emergency Lights for at least 3 minutes on each visit and at least for 90minutes annually with an ac power interruption. Fire Pump & Control Panel Check the fire pump a system including pipework, joints, and fitting visually to ensure that the device/system appears to be a normal and operational condition. Check for corrosion and paintwork Check pump motor set, mounting, bearing, and leakage Record the pressure on Fire Pump Gauges at the Discharge line and suction line Check all the Valves Gauges & Flow switches for their respective open/close position and leakages. Check flow switches Pump run timers Lubricate the pump bearing, coupling, and mechanical parts if necessary Grease motor bearing Checking of cooling the system, exhaust systems for normal operations Check and exercise all valves Check for automatic indication of controller lights Check the healthiness of the control panel, it’s fuses, relays, other electrical components, and operations Reset the activated alarms (if any) on the fire panel and restore the system to normal Ensure all inlet/outlet valves and zone control valves are open and have a chain –lock arrangement in place. Check the Main Panel response when pumps are operated. Fire Suppression Systems Check-up the operation of both zones smoke detectors Check-up the functioning of Releasing/actuating circuits Check-up the functioning of Abort/ Manual Release Switches. Check nozzle, detectors & other devices for physical damage. Check the extinguishing panel board. Check standby battery. Check the battery charge. Check that cylinder inspection tags are present & updated. Check the pressure of the cylinder. Check solenoid & actuator. Check the detection system. Check the detectors and clean them for proper performance.
Safety Policy: Workforce shall be provided with proper uniform, hand gloves, face mask, and other safety equipment to be used while duty. Shall take special care to seclude the area of our work by proper partition and provide signboard in the area of work. Clean the area completely after completion of the work and never leave tools, waste, etc. at the worksite. The vendor is solely responsible for any liability that may arise due to the injury sustained to its employees during the course of their work under this agreement. NOTE TO VENDORSAs per the rules, all vendors supplying services in the Emirate of Dubai must have trade license issued by relevant authority in the Emirate of Dubai. Before you apply for any job in the Emirate of Dubai, please make sure to comply with regulatory requirements. Failure to do so can result in stoppage of funds through Escrow Account. *HOAM bears no liability towards any payment that is withheld by the Escrow Operator.
b. consider all risks, contingencies and other circumstances relating to the delivery of the Requirements and include adequate provision in its Proposal to manage such risks and contingencies. c. document in its Proposal all assumptions and qualifications made about the delivery of the Requirements, including any assumption that HOAM or a third party will deliver any aspect of the Requirements or incur any cost related to the delivery of the Requirements. 12. HOAM will convene an evaluation panel comprising members chosen for their relevant expertise and experience. In addition, HOAM may invite independent advisors to evaluate any Proposal, or any aspect of any Proposal. a. each Vendor’s understanding of the Requirements, capability to fully deliver the Requirements and willingness to meet the terms and conditions of the Proposed Contract 22. HOAM will advise Vendors if they have been shortlisted or not. Being shortlisted does not constitute acceptance by HOAM of the Vendor’s Proposal, or imply or create any obligation on HOAM to enter into negotiations with, or award a Contract for delivery of the Requirements to any shortlisted Vendor/s. At this stage in the RFP process HOAM will not make public the names of the shortlisted Vendors.
1. All enquiries regarding the RFP must be directed to HOAM’s Point of Contact.
2. Vendors must not directly or indirectly approach any representative of HOAM, or any other person, to solicit information concerning any aspect of the RFP.
3. Only the Point of Contact, and any authorised person of HOAM, are authorised to communicate with Vendors regarding any aspect of the RFP. HOAM will not be bound by any statement made by any other person.
4. HOAM may change the Point of Contact at any time. This notification may be posted on the system.
Where a Vendor has an existing contract with HOAM then business
