Administrative Coordinator

Emirates Electrical & Instrumentation Company LLC is a proud member of the Ghobash Group. For almost 20 years, we have made vital contributions to the Oil & Gas sector of the UAE, executing both onshore and offshore projects. Abu Dhabi National Oil Company (ADNOC) is one of our main clients along with Tier 1 and Tier 2 EPC contractors in this sector. We have the expertise to carry out full EPC&M services for electrical and instrumentation works and bring our intrinsic knowledge to measure and automate exploration, production, separation, refining processes, and distribution through our localized services.

• Coordinate and manage office activities to ensure smooth operations.
• Arrange travel, accommodation, and meeting schedules for personnel.
• Coordinate transportation for project teams and ADNOC site visits.
• Maintain and update records, including contracts, employee files, and project documentation.
• Prepare and review correspondence, reports, and presentations.
• Handle confidential information with discretion.
• Ensure all documentation complies with ADNOC and regulatory standards.
• Ensure adherence to ADNOC’s health, safety, and environmental (HSE) policies.
• Assist in generating reports and maintaining compliance documentation.
• Act as a point of contact for internal and external communications.
• Act as a liaison between ADNOC, contractors, and internal departments.
• Manage communication and coordination between stakeholders.
• Handle purchase requisitions, track deliveries, and manage inventory.
• Coordinate with vendors to ensure timely procurement and delivery of goods.
• Provide administrative assistance to project managers and engineers.
• Support onboarding processes for new employees.
• Facilitate coordination between project teams and HR.
• Handle the processing and submission of Optima applications through Seats.
• Monitor application status and resolve issues to meet project requirements.
• Arrange offshore and onshore medical examinations for project teams.
• Schedule and coordinate mandatory safety training, including H2S, HUET, and other ADNOC-required certifications.
• Stay updated on ADNOC processes, HSE regulations, and offshore/onshore operations.

• Education: Bachelor’s degree in Business Administration, Management, or a related field.
• Experience: 3–5 years in a similar administrative role, preferably in oil and gas or ADNOC-related projects.

• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with the Optima system and knowledge of ADNOC Seats
• Strong organizational and multitasking abilities.
• Excellent communication and coordination skills.
• High attention to detail and discretion with sensitive information.
• Familiarity with ADNOC processes, HSE standards, and offshore/onshore operations.