Administrative Assistant, Licensing

Administrative Assistant, Licensing 
(14858)

At One&Only, we exist to create joy for our guests through anticipation, creativity, precision, empathy and warmth. We tailor every aspect of our guests’ stay to bring their dreams and desires to life. With an atmosphere that’s chic but wonderfully unstuffy™, and a team who are meticulous but warm, we seek to exceed our guests’ expectations at every possible turn. 

Behold the dawn of a new, all-encompassing resort experience in Dubai – One&Only One Za’abeel. A vibrant hub for business, a magnetic stage for entertainment, and a haven for inner-city wellness, this new Dubai resort will be more than a trailblazing icon of the skyline, and it will be an utterly unrivalled urban oasis. With abundant knowledge and generosity, we anticipate our guest’s every need and surpass expectations. Whether we are designing the perfect family day out or arranging a romantic private dinner, we approach everything with imagination to spark a sense of playfulness, discovery and adventure. This is not simply our job, it’s our passion.

About the Role

As an Administrative Assistant – Licensing, you will assist Licensing Manager and coordinate with all F&B outlets, events team for both One&Only One Za’abeel and SIRO One Za’abeel. In addition to this you will be responsible coordinating the expenses paid for the permit and coordinating with finance department.  Your key responsibilities would be:

• Tracking all recurring licenses that need to be renewed annually and hand it over to Licensing Manager. 
• Coordinating and following up with the events manager to get update on upcoming events. 
• Work on the Ask Licensing system to upload the issued permits. 
• Create consolidated monthly report for the Permits Section from Ask Licensing system. 
• Prepare all necessary permit payments with Finance department and hand it over to Licensing Manager. 
• Be present onsite during special events i.e., Christmas, NYE, etc.
• Create a matrix of all licenses expiry dates and present it to Licensing Manager. 
• Arranging and preparing on the system complimentary tickets for Dubai government entities requested by Licensing Manager. 
• Assisting F&B departments managers in admin duties after obtaining approval from line Manager. 
• Following up and making sure all government licensing files are up to date in all F&B outlets in both OOOZ / SOZ. 

About You

We are seeking a candidate with the following qualifications:

• Proficiency in Arabic (both verbal and written) with strong communication skills.

  
  

• Computer Skills

  
  

• Previous experience in administration

  
  

Our brand is expanding faster than ever before. We are investing in the growth of our company, and that means we are committed to investing in you. Join a team that is open-hearted, intuitive, generous, and spontaneous in spirit. We believe in making our guests happy beyond anything they have ever imagined. We wow them at every turn and create memories that will last a lifetime. You will be at the heart of this vision, to constantly innovate to deliver Amazing Experiences and Everlasting Memories.