Administrative Assistant

The American University in the Emirates is searching for an efficient Administrative Assistant who will provide high-level administrative support and ensuring efficient operation of the office. This role involves managing schedules, coordinating meetings and events, handling correspondence, and performing various office tasks to facilitate the supervisor's work and maintain smooth administrative processes.

Qualifications & Experience

• Master's Degree or Bachelor’s Degree in business administration or related field from an accredited university 
• 5 years academic and administrative experience in a university
• Preferably bilingual (speaks English and Arabic fluently)

Skills / Training / Knowledge

• Ability to multi-task
• Excellent with English writing including minutes or meetings, reports and emails
• Very high degree of independence, responsibility, and judgment.
• Maintains a professional image and relationships with faculty/students and all stakeholders.
• Experience in Quality Assurance, implementing and monitoring Policies and Procedures
• Must maintain confidentiality
• Accountable for the smooth running of the office, with all administrative responsibilities and tasks
• Effectively resolves daily matters independently
• Knowledge of University programs and operations including Administrative and Academic affairs is preferred.

Job Description

1. Reviews and prioritizes inward items to ensure the supervisor is advised of current issues both academic and administrative.
2. Ensures appropriate protocol is implemented when dealing with senior management and other official bodies.
3. Facilitates implementation of directives requested by the supervisor and monitors the progress
4. Organizes and schedules meetings, and notifies attendees of location and timing.
5. Maintains an up-to-date and accurate filing system of all documents received through the office
6. Ensures all necessary information is communicated across all administrative units
7. Uses sound judgment and tact in dealing with external and internal visitors to the office.
8. Manages simultaneous projects ensuring timely and effective delivery.
9. Works independently with limited guidance.
10. Uses discretion on confidential matters which come to the office.
11. Carries out duties with high degree of accuracy and attention to deadlines.

About American University in the Emirates (AUE):

The American University in the Emirates (AUE) invites applications from well-qualified candidates for a range of faculty and administrative positions. AUE is located in Dubai Intl. Academic City.

AUE is not just a place of learning but a hub of innovation and growth, where your expertise and aspirations find a welcoming environment.

At AUE, we believe Nothing is Impossible is the Pathway to Success

AUE comprises seven dynamic colleges: College of Law, College of Education, College of Design, College of Business Administration, College of Media and Mass Communication, College of Computer Information Technology and College of Security and Strategic Studies. Each college boasts unique strengths and prestigious accreditations, reflecting our commitment to providing a world-class education.

The American University in the Emirates is accredited by SACSCOC (the Southern Association of Colleges and Schools Commission on Colleges) to award baccalaureate and master’s degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels

The American University in the Emirates is officially licensed to operate as a higher education institution and all its programs are accredited by CAA (the Commission for Academic Accreditation), Ministry of Education, United Arab Emirates.

The College of Business Administration is a proud member of AACSB (The Association to Advance Collegiate Schools of Business), and its degree programs (Bachelor of Business Administration, Master of Business Administration, Master of Sport Management) are accredited by AACSB) as of 2022.

The Bachelor of Computer Science in the College of Computer Information Technology is accredited by the Computing Accreditation Commission of ABET.

NASAD (The National Association of Schools of Art and Design) has granted the Bachelor of Science in Fashion Design, Bachelor of Science in Graphic Design, Bachelor of Science in Interior Design, and Bachelor of Science in Animation in the College of Design, the designation of Substantial Equivalency with accredited programs in the United States.