Job Description
Job Summary:
We are seeking a detail-oriented and highly organized Administrative Assistant to join our team. The ideal candidate will provide administrative and clerical support to ensure the smooth operation of our business. This position requires strong communication, organizational, and multitasking skills to assist with daily office operations and customer interactions.
Key Responsibilities:
General Office Administration:
- Manage office communications, including answering phone calls, responding to emails, and handling correspondence.
- Maintain and organize office supplies, ensuring that inventory levels are adequate and reorder when necessary.
- Assist in scheduling meetings, appointments, and company events.
- Handle office filing systems, both physical and digital, ensuring that all documents are easily accessible.
Data Entry and Reporting:
- Input data accurately into the company's CRM system.
- Prepare and maintain records of purchase orders, deliveries, and returns.
Support to the Sales and Operations Teams:
- Provide administrative support to the sales and operations teams, including preparing presentations, reports, and documentation.
- Assist in coordinating with project managers or site supervisors regarding material requirements and deliveries.
Skills
Qualifications and Skills:
- Bachelor’s degree or equivalent; additional qualifications as an Administrative Assistant or related role is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Experience with ERP or CRM is preferred.
- Strong organizational skills and the ability to multitask.
- Excellent written and verbal communication skills.
- Attention to detail and problem-solving abilities.
- Knowledge of the building materials/ Contracting / Trading industry is an advantage but not mandatory.
Position opening is immediate.
