Job Description
Administrative Support for CNS Department
- Ensure excellent communication levels with manufacturers and suppliers
- Manage emails, and daily schedules to ensure optimal use of available time at work
- Updating of leave planners of all CNS staff and the duty shift roster
- Provide all the administrative support to the section heads/managers
- Support the audit process and related documentation
- Ensure all interdepartmental documentation is managed properly
- Oversee the requisitions of office equipment and stationery for CNS department.
Communication
- Effectively communicate with internal and external parties by preparing memos, letters, faxes etc. as advised by the management team of ATM Department.
Record keeping and Archiving
- File and archive job cards, documents, files, emails, and any other correspondence in relation to CNS function.
- Record keeping of technical manuals for CNS department
- Record keeping of all CNS training and certifications including calibration of equipment
- Maintaining accurate records of all documents (reports, memos etc.).
Monthly Reports / Minutes of Meetings
- Ensure timely and accurate preparation of monthly reports in line with the requirements of CNS function.
- Compile all minutes of meetings, monthly and annual summary reports for CNS department
Coordination
- Liaise with Head - CNS Training and Manager ANSPT to organize CNS-related training
- Liaise with Administration department for issuance of airport passes for CNS staff members.
Visits and Familiarisation Travel
- Organise visits and meeting rooms within SZC facility
- Organise and coordinate SZC staff visits to other similar facilities
- Assist and coordinate the familiarization trips SZC CNS team.
Reporting
- Ensure that all functional reports are prepared timely and accurately and meet GCAA requirements and quality standards.
Health, Safety and Environment within GCAA
- Ensure compliance with all relevant health, safety, quality and environmental management procedures and controls to guarantee employee safety, legislative compliance, delivery of high-quality products/services and a responsible environmental attitude as per IMS available standards
Other Tasks/ Accountability
- Perform additional tasks relevant to the role / area of expertise as requested by the management to be able to achieve the objectives/commitments.
KNOWLEDGE AND EXPERIENCE:
Diploma or equivalent, from a recognized institution with 2 - 3 years’ experience in administration, preferably in the aviation field
