Administration Manager

Company Description

The Office Administrator / Manager will provide essential support to the management team during the set-up, pre-opening phase of Peaksy Family Entertainment Center. This role will be responsible for handling ALL administrative tasks, from planning and coordinating between departments, managing documentation, and ensuring a smooth operational setup. Some key Parallel responsibilities with Human Resources from recruitment to on-boarding . The position plays a vital role in creating a new organisation and setting up processes in order to grow the organisation. Must be self-organised and efficient while maintaining communication with internal and external stakeholders. 

FEC - Family Entertainment Center is designed to attract children from 3 to 13 years of age with their parents & friends to spend time together to play and have fun frequently.

Role Description

This is a full-time on-site role for an Administrative Manager at O K Attractions located in Abu Dhabi Emirate, United Arab Emirates. The Administrative Manager will be responsible for overseeing daily administrative operations, managing office supplies, coordinating meetings, and handling communication with clients and employees.

Qualifications

·      Office Management, Administrative Support, and Organisational skills

·      Excellent communication and interpersonal skills

·      Proficiency in Microsoft Office Suite

·      Attention to detail and multitasking abilities

·      Ability to work independently and prioritize tasks effectively

·      Experience in event management or hospitality industry is a plus

·      Bachelor's degree in Business Administration or related field

Strong organizational and multitasking skills

Coordinate administrative setup, including office infrastructure and procurement of supplies

Basic HR knowledge and attention to detail

Assist in recruitment process and employee onboarding, including document collection for visas, medical insurance, and payroll setup and management

Basic accounting skills, proficiency in Excel

Maintain financial records, track expenses, manage petty cash, and process invoices

Communication and time management skills

Organize meetings, prepare agendas, take minutes, and follow up on action items

Vendor management and negotiation skills

Ensure coordination between vendors, suppliers, and contractors for facility setup

Familiarity with IT and office equipment setup

Support IT and security teams in setting up office technology and access control

Administrative experience, data entry accuracy

General office administration, document control, and filing system management. Asset management of all purchases , contracts , agreements etc.