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Job Description

Overview of the role: 

 

The Administration Executive is responsible for providing comprehensive administrative support to the HR team and ensuring efficient office operations within AFC. This role involves managing HR records, responding to employee queries, overseeing administrative tasks, and supporting various operational activities related to IT assets, stationary, biometric records, and financial administration.

 

What you will do: 

 

  • Maintain accurate Admin records, address employee queries, and assist with Workmen Compensation Claims.
  • Manage biometric time records, inventory, and procurement of IT assets, stationery, and pantry items.
  • Prepare purchase orders, validate vendor invoices, and ensure payment accuracy.
  • Ensure adherence to safety, quality, and environmental procedures, and support related initiatives.
  • Coordinate with camp supervisors, inspect camps, verify invoices, and ensure satisfactory completion of contracted jobs.
  • Prepare monthly visit and cost comparison reports, update employee lists, and track Employee Relations cases.
  • Follow up with accounts for timely payments and maintain records of associate complaints and actions.


Skills

Required Skills to be successful: 

 

Minimum Experience:

  • 5 years’ experience in an administrative role in a large organisation. 

Behavioural Competencies: 

  • Strong organizational skills with the ability to prioritize tasks
  • Reporting and presentation skills
  • Excellent communication and interpersonal skills.

 

What equips you for the role: 

 

Minimum Qualifications and Knowledge:

  • Bachelor’s degree in in any related discipline – Commerce, Business Administration, etc.
  • Knowledge of UAE Labour Law and regulations.
  • Working knowledge of SAP / Oracle HRMS is required.
  • Excellent excel skills.

 

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Al Futtaim Group logo
Al Futtaim Group
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Established in the 1930s as a trading business, Al-Futtaim is one of the most progressive regional business houses headquartered in Dubai, United Arab Emirates. Structured into six divisions; automotive, retail, electronics, engineering and technology, real estate, financial services and general services, Al-Futtaim operates through more than 60 companies and maintains a decentralised approach, giving individual businesses flexibility and versatility to maintain a competitive stance. Employing in excess of 20,000 people across the UAE, Bahrain, Kuwait, Qatar, Oman, Egypt, Syria, Pakistan, Singapore and Europe, this approach benefits employees, providing a clearly defined work culture where individuals are empowered with authority and responsibility for their work. The success of Al-Futtaim is attributed to proactively managing change whilst upholding the values of integrity, service and social responsibility. The majority of businesses, built on a portfolio of world leading brands, dominate their sector.

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