Job Purpose:
The Administrative Officer will provide secretarial, clerical, and administrative support in an effective and efficient manner.
Main Accountabilities:
·To provide outstanding administration support for the School, ensuring it operates efficiently and effectively.
·To answer the telephone in a friendly, professional, and efficient manner - to troubleshoot and solve problems where appropriate, be proactive in decision making, and support in addressing issues.
·To support and manage the preparation and execution of School events.
·To work under the general direction of the Operations Manager supporting the day-to-day operations of the School.
·To act as an integral part of the School team, to be a welcoming point of contact for parents and children both face to face and remotely, and as such contribute to the overall aims of the School.
·To record and respond to correspondence via the School office.
·To support the office function, including general administration duties as directed by the Operations Manager.
·Maintain security by following procedures and controlling access (monitor logbook, issue visitor badges)
·Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
·Work collaboratively with various stakeholders to complete key tasks & projects.
·Compliance with all policies and procedures of the school.
Job specification:
·Candidate must be a UAE National with a High School or Bachelor’s degree in business administration or management.
·. Minimum of 1 year of professional administrative experience
·Excellent customer service skills
·Ability to effectively communicate information and ideas in written and verbal format and build and maintain relationships.
·Strong computer skills with demonstrated proficiency in Word, Excel, PowerPoint, etc
·Excellent interpersonal skills with the ability to work effectively with all levels of staff and management.