Job Description
The Admin and Listing Coordinator plays a vital role in the real estate team by managing administrative tasks and coordinating property listings. This role ensures that all property listings are accurate, up-to-date, and well-presented while also providing general administrative support to the team. The ideal candidate will be organised, detail-oriented, and communicate well.
Key Responsibilities:
1. Listing Management:
- Coordinate the preparation and management of property listings, including gathering necessary information, writing descriptions, and uploading photos.
- Input and update listing details on Multiple Listing Services (MLS) and other real estate platforms.
- Ensure all listings are accurate, complete, and compliant with legal and industry standards.
- Coordinate and schedule property showings, open houses, and photoshoots.
2. Administrative Support:
- Provide general administrative support to the real estate team, including managing calendars, scheduling meetings, and handling correspondence.
- Prepare and maintain real estate documents, contracts, and agreements.
- Assist with client communication, including responding to inquiries and providing updates on listing status.
- Manage office supplies and equipment, ensuring the office environment is organized and efficient.
3. Marketing Support:
- Assist in creating marketing materials for property listings, such as brochures, flyers, and social media posts.
- Coordinate with photographers, videographers, and other vendors to produce high-quality marketing content.
- Monitor and update social media accounts with new listings and relevant content.
4. Client Relations:
- Act as a point of contact for clients, providing them with information and updates regarding their listings.
- Maintain positive relationships with clients, ensuring their needs are met throughout the listing process.
- Handle client feedback and concerns, escalating issues to the appropriate team members when necessary.
5. Data Management:
- Maintain and organize client and listing databases, ensuring all information is up-to-date and easily accessible.
- Generate reports and analytics on listing performance, client activity, and other key metrics.
- Ensure confidentiality and security of sensitive client and company information.
6. Compliance and Documentation:
- Ensure all listings comply with local, state, and federal regulations.
- Keep track of important deadlines and ensure all required documents are completed and filed appropriately.
- Stay updated on industry regulations and best practices to ensure compliance.
