Job Description
1. General Administration: Oversee and coordinate day-to-day office operations. Maintain office supplies, inventory, and equipment. Ensure office procedures and systems operate efficiently.
2. Clerical Support: Draft, edit, and prepare reports, memos, and correspondence. Organize and maintain files, documents, and records in both physical and digital formats. Manage incoming and outgoing mail and phone calls.
3. Office Management: Assist with scheduling and coordinating meetings, events, and appointments. Maintain calendars and appointment schedules for senior staff. Monitor and ensure proper office cleanliness and organization.
4. Human Resources Support: Assist with employee onboarding, maintaining personnel records, and updating HR databases. Support recruitment processes by scheduling interviews and coordinating with candidates.
5. Finance and Budget Management: Handle petty cash and maintain financial records for expenses.
Assist in the preparation of financial reports and monitoring office budgets.
6. Communication and Correspondence: Serve as a point of contact for internal and external inquiries. Facilitate communication between departments and senior management.
7. Compliance: Ensure the office operates in accordance with company policies and regulatory guidelines. Manage confidentiality of sensitive information.
8. IT and Systems Support: Assist with basic IT support such as managing office software, troubleshooting issues, and liaising with IT teams. Ensure that systems are updated and functioning properly.
RequirementsEducation: High school diploma or equivalent; bachelor’s degree in business administration or related field preferred.
Experience: Previous experience in administrative roles is an asset. Minimum of four years.
Skills: Strong organizational skills and attention to detail. Proficiency in Microsoft Office (Word, Excel, PowerPoint).
Excellent written and verbal communication skills. Ability to multitask and prioritize tasks efficiently.
Problem-solving skills and a proactive approach to work.
Ability to work both independently and as part of a team.
Personal Attributes: High level of integrity and confidentiality.
Strong interpersonal skills. Ability to manage stress and remain calm under pressure.
