Job Description
Admin Assistant | Retail | Marks & Spencer | UAE
Location: Dubai, AE Description of Accountability: MIS (Store/RO) - Ensure that accurate information is provided to the Senior Admin Assistant to ensure they can meet reporting deadlines. Maintain data in the system to facilitate easy access to information when it is required. Maintain and update information relating to staff in the store. Liaise with the Regional Operations and HR Office. Stock Control and Operations Support the Admin Department Manager / Team in conducting routine stock accuracy checks. Verify all bills from suppliers/contractors and get it approved by Store Manager and processed with Regional Office Accounts Team. Follow-up with suppliers for outstanding invoices and settle any outstanding payments Cash Office responsibilities including the following: Daily reconciliation of store takings & reports Banking/Foreign Exchange Store Petty Cash Tallying of safe fund daily Credit Card Reconciliation Ensure accurate reports are provided to Admin Management to enable commercial decisions. Help liaise and arrange the induction training for new staff on procedures –to plan & schedule induction training for newly recruited staff on the Admin procedures in the store. Advance MS Office. SAP experience would be beneficial. Strong/excellent attention to detail Results-orientated Excellent working knowledge of MS Office A high level of customer focus and the ability to understand customers’ needs Strong analytical and numerical skills with experience in producing trade reports and analysis Ability to learn new technology quickly High School degree (bachelor’s degree preferred) 1-3 years of retail sales experience. Analytical Time Management Communication * Teamwork
